What are the responsibilities and job description for the Accounts Payable Specialist position at Boston Symphony Orchestra?
About the BSO
Founded in 1881, the Boston Symphony Orchestra (BSO) is one of the premier orchestras in the world. The BSO is committed to bringing world class music and performances to the local and international communities. The key to our success has been our employees from the musicians onstage to those behind the scenes.
About the Role
The Accounts Payable Specialist reports directly to the Accounting Manager. The position is responsible for the full cycle accounts payable process and will work collaboratively with all members of the Finance Office to ensure timely and accurate financial postings. Provides procedural guidance to members of other BSO departments related to accounts payable processing.
Job Responsibilities
- Full cycle accounts payable including invoice review, coding, approvals, data entry and disbursements.
- Manage weekly process of disbursements via manual checks, wires, and ACHs.
- Monitor, track and advise management of critical payments due related to essential BSO operations.
- Perform month-end closing procedures including AP reconciliation.
- Review the setup of new suppliers including payment terms and banking information.
- Maintenance of vendor information, including W-9's, as needed and year-end 1099 and issuance and reporting.
- Administer and maintain corporate credit card program
- Compliance with all federal and state tax regulations with respect to performers and performing entities
- Research and respond to inquiries (internal & external) regarding invoice/check status, as well as inquiries that require additional explanation or supporting documentation.
- Ensure organizational-wide compliance of all Accounts Payable policies and controls.
- Provide the highest level of customer service both internally and externally
- Add value through process improvement and creating workflow efficiencies, i.e. reduce processing time, improve accuracy.
- Assist with year-end audit requests
- Perform other duties as required
Required Education and Experience
The successful candidate will have...
- 3 or more years of accounting operations experience, preferably in accounts payables
- Experience with ERP System experience required. Experience with Workday preferred. Advanced knowledge of Microsoft applications (Excel, Word, Teams).
- Knowledge of generally accepted accounting principles and strong understanding of internal controls
- Superior communication and interpersonal skills, including the ability to interact effectively with all areas and levels of the company.
- Superior organizational skills and the ability to manage multiple tasks and competing deadlines
- Good presentation skills for educating internal clients on process and accounting principles
Education
- Bachelor's degree in business administration, accounting, finance, or related field and/or equivalent combination of education and experience
The BSO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
