EVENTS SPECIALIST, Events & Conferences, Event Services

Events & Conferences is a division of Auxiliary Services responsible for the coordination of University-wide events, room scheduling of University events, management of the summer conference operations, management of a campus arts venue, and the coordination of non-University conferences and events throughout the year. Our mission is to support the academic enterprise of a vibrant research institution by providing comprehensive service and event planning resources at an exceptional value to campus departments and external clients. We are seeking an Events Specialist to join our team. Reporting to the Assistant Director of Event Services, this position serves as a primary contact for events and conferences including summer housing programs for University and non-University clients.

Responsibilities include :

• Coordinate, arrange and support clients at all stages of event planning and execution
• Generate proposals, contracts, event diagrams, and invoices
• Advise clients on event set-ups, menus, budget, timelines and other logistics
• Establish and maintain collaborative relationships with University and non-University vendors
• Provide exceptional customer service for new and returning clients to ensure the overall success of each program

Required Skills

A cover letter is required for consideration.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Required Experience

A cover letter is required for consideration.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.