What are the responsibilities and job description for the Office Assistant & Student Dismissal Support position at Bostons Bridge To Excellence Inc.?
Benefits:
- Bonus based on performance
- Competitive salary
- Free uniforms
- Opportunity for advancement
- Training & development
Overview: BBTE After-School Program is seeking a reliable and organized Part-Time Office Assistant to support the day-to-day operations of our program. This position will primarily assist with administrative tasks in the office while also playing a key role in ensuring the safe and efficient dismissal of students at the end of each day. The ideal candidate will be detail-oriented, have excellent communication skills, and be passionate about supporting children and families.
Key Responsibilities:
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Administrative Support:
- Assist with general office tasks such as filing, data entry, answering phone calls, and responding to emails.
- Help maintain student records, attendance logs, and program materials.
- Prepare and organize paperwork for parents, staff, and students.
- Assist with scheduling, calendar management, and coordinating meetings or events as needed.
- Support the Program Coordinator with administrative tasks related to program operations.
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Dismissal Support:
- Ensure the safe and orderly dismissal of students at the end of the day, following all protocols for identifying authorized pick-up persons.
- Assist with the coordination of carpool, bus, and walk-up dismissal procedures.
- Communicate with parents and guardians regarding any last-minute changes or updates to dismissal plans.
- Supervise students during dismissal to ensure safety and efficiency.
- Maintain accurate records of student pick-up times and any issues that arise during the dismissal process.
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Customer Service:
- Greet parents, guardians, and students warmly, providing assistance as needed.
- Address questions and concerns from parents in a professional and friendly manner.
- Serve as a point of contact for general program inquiries and concerns.
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General Program Support:
- Assist staff with various program-related tasks as needed, including student activities or materials prep.
- Help maintain cleanliness and organization in the office and other program spaces.
Qualifications:
- High school diploma or equivalent; college coursework is a plus.
- Previous office or administrative experience is preferred but not required.
- Ability to interact with children, parents, and staff in a positive, respectful, and professional manner.
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks simultaneously in a fast-paced environment.
- Excellent verbal and written communication skills.
- Reliable, punctual, and able to maintain confidentiality.
- Must be able to pass a background check and any other applicable screenings.
Physical Requirements:
- Ability to stand, walk, and sit for extended periods.
- Occasional lifting of light to moderate items (e.g., program supplies, student belongings).
Compensation:
- Competitive hourly wage based on experience.
Salary : $18 - $23
