Administrative Assistant

Title: Administrative Assistant (Hybrid)

Location: Washington, DC 20036

Duration: 12 months contract

Direct Client

Job Summary

The Administrative Assistant will provide all administrative support for the USA Managing Director and Global Policy Caucus. The Assistant's time will be split between the two organizations, but will report to a single manager. This position performs assignments in a timely, efficient manner and is responsible for projects and operations as required by Managing Director of USA.

Key Responsibilities

· Assists Managing Director USA:

· For this, incumbent will work with appropriate staff maintain committee rosters, schedule committee calls and meetings, process routine email, manage paperwork flows, and provide other administrative support as required.

· For the GPC, incumbent will oversee GPC paper work, including position statements, assist staff with routine member requests, schedule and organize meetings, set up and monitor committee calls, and provide other administrative support as required.

Education

· H.S. diploma required

· Associate's degree or equivalent experience preferred

Work Experience

· 4-7 years’ experience in a fast paced and dynamic office environment. Helpful to have this experience in a position related to public policy.

· Position will require a notable amount of tact and diplomacy skills. Candidates should be comfortable in a complex global office environment, working with engineers from multiple countries, and interacting with government officials in the USA and other countries.

· MS Word, Windows XP Professional, Excel, Zoom, MS Teams

Skills and Requirements

· Candidate must be a technologically savvy worker who seeks out creative solutions to business challenges. Demonstrated competency with 2007 Microsoft office tools, including Word, Excel and PowerPoint. General knowledge of email.

· Spoken skills. Excellent command of English, oral as well as written; competence in administration and office management; good secretarial skills; ability to communicate effectively; capacity to organize and proceed with several projects at one time.

· Presentation skills/size of audiences. This position does not require making presentations.

· Writing skills. Must have excellent written and oral skills as well as excellent grasp of English grammar and syntax. This position deals with a lot of incoming inquiries and correspondence. This person must have the strong ability to write clear and effective responses to correspondence via email as well as in the occasional memo

· Reading skills. Excellent reading and proofreading abilities. Must stay current on what is going on with trends to assist both volunteers and staff. Must be able to read and comprehend incoming correspondence

· Foreign language skills. This position will interact with individuals from around the world. Fluency or familiarity with other languages would be helpful, but not required.

· The candidate will be responsible for tracking and directing the flow of multiple position statements and other documents across the Institute. Attention to detail, organizational skills, and precision in this task will be essential.

· Tactful communication with staff and volunteer members is important. Communication of objectives and priorities is crucial. Must be able to express him/herself effectively and make recommendations for changing and instituting office procedures to senior staff.

· Identify/anticipate problems with budgets, invoices, and contracts that require resolution by the Managing Director.

Job Type: Contract

Pay: $30.00 - $32.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $30 - $32