Conference Operations Associate

We are looking for an Conference Operations Associates in Piscataway, NJ for a 6 months contract role.

Job Description:
Position: Conference Operations Associates
Location: Piscataway, NJ 08854
Duration: 6 months
Hours: 40 hours a week
Client: Direct Client

Responsibilities:

• This role is responsible for performing and managing operations duties in support of the client's Conferences, Events & Experiences Conference Operations (CO) team. This includes, but is not limited to processing of the client's conference publications requests, content submissions and customer service communications in support of conference activities and processes.
• This position will also provide complete and accurate information to internal and external customers in a timely and efficient manner as well as route exceptions when warranted and may also be assigned special projects as needed.
• The incumbent in this position will interact with conference organizers, Organizational Unit leadership, including both staff and volunteers, and other interested parties to ensure adherence company policies and various conference operations and publications standards. The role has no direct reports. This position must be able to work independently in a deadline-oriented environment, and has the authority to recommend changes in department procedures/processes and in procedures/processes.

Work Experience

• Less than 2 years relevant business experience Req
• Conference and event planning experience Pref

Skills and Requirements

• Demonstrates strong organization, multi-tasking skills.
• Proficiency in MS Office applications (Word, Excel, etc), Smartsheet, Oracle and Google applications
• Interpersonal skills needed to interact directly with volunteers and vendors
• Data management
• Detail oriented, independent-yet-team-oriented, self-starting, proactive demeanor.
• Ability to produce well organized and visually compelling presentations
• This position requires heavy interaction with volunteers and internal staff. Must have the ability to communicate and interact positively and effectively with staff.
• Must have excellent command of the English language.
• Must be able to communicate clearly with customers.
• Superior communication (written and verbal), attention to detail, time management and human relation skills are essential for meeting the objectives of this job.
• Must be able to work effectively with vendors and all levels of the clients volunteers and staff.
• Must be able to determine the best and most appropriate source for information when responding to incoming inquiries.
• Must be able to handle large volumes of incoming correspondence and documentation.
• Must be able to handle several distinct tasks, both serially and in parallel.
• Must be able to seek guidance from supervisors and coworkers.
• Must be able to work on multiple activities simultaneously in a deadline-driven environment
• Must be technologically savvy, and be willing to seek out technology solutions to business challenges
• Positive attitude and a supportive, team-based approach towards the attainment of departmental goals
• Exceptional cultural awareness, judgment, and tact; routine interaction with various levels of employees and an international constituency of society/council/region officers, volunteers, and partner associations/institutions.

Education

• Bachelor's degree or equivalent experience Pref

Job Types: Full-time, Contract

Pay: $30.00 - $33.00 per hour

Expected hours: 40 per week

Schedule:

• Monday to Friday

Experience:

• events or conference management: 2 years (Required)
• Smartsheet: 2 years (Preferred)

Ability to Commute:

• Piscataway, NJ 08854 (Required)

Work Location: In person

Salary : $30 - $33