Chief of Staff

About Us

Boulder Engineering Studio is a premier manufacturing automation and product solutions company in Boulder, CO. We are a team of passionate and experienced mechanical, electrical, software engineers and technicians. We build hardware, firmware and software with an iterative test-driven process in a hands-on collaborative environment. Our strategic services programs have a portfolio of active projects ranging from scientific instruments and industrial machinery to medical wearables. We care about providing pragmatic solutions to our customers. Our growing test automation offerings focus on enhancing product production in a holistic fashion with solutions positioned throughout the development and production processes. This includes custom electronics equipment, software tools, mechanical components, and data systems that work together to help our clients improve their products and streamline manufacturing processes.

We are hiring for a high-growth, administrative role that will be involved in all operational parts of the business: HR, office management, sales, and executive admin. This role is intended to support our CEO and leadership team directly. This may be a part time (20 hours per week) or full time position based on candidate preference and skills. This position is expected to be in the office more often than not, but hybrid work is anticipated after a training period.

About You

We value creativity, passion, and attention to detail. Our work culture fosters these traits in a highly collaborative professional environment. You thrive on building relationships and take pride in being the go-to person who keeps things running smoothly. You enjoy working in a fast-paced environment, jumping between several projects on a daily basis while remaining organized and efficient. When tasks pile up or processes need improvement, you're comfortable speaking up and working with the team to develop solutions and most importantly- ask for help. Whether you're coordinating schedules, managing facility needs, or helping with financial documentation, you contribute to the team's operations and success.

While you may not have extensive experience across all administrative functions, you demonstrate the professional capacity to learn and adapt quickly. You show a genuine interest in working across various business operations simultaneously and have sufficient background to understand the practical support needs of these different areas.

In this role, you will be expected to efficiently adopt new processes as they are introduced and execute them with consistent attention to detail. You maintain organizational discipline throughout your work and use professional feedback as an opportunity to enhance your effectiveness.

About the Responsibilities

• Supporting company leadership with scheduling, organizing, and other ad hoc administrative needs
• Organizing documents in Google Drive, on a repository, or even sometimes (rarely) in a filing cabinet
• Helping setup SaaS tools (Slack, Zoom, GSuite, Harvest, etc) for new hires or new clients and projects
• Managing facilities needs and vendor relations (like making sure the trash gets picked up, the coffee and tea never run out, everything runs smoothly)
• Light inbound phone call support (5 to 10 calls a month)
• Helping FinOps with receipts and basic financials (using Xero, Harvest, and Slack)
• Making reports as requested in GSuite and Harvest
• Supporting marketing campaigns in Hubspot with CRM upkeep, data entry, and content creation
• Shipping, receiving, and restocking the office as needed
• Ensuring the space stays clean and professional

Required Qualifications

Required Skills/Competencies:

• Advanced proficiency with MS Office and G Suite applications
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Experience with office management and administrative functions
• Ability to work independently and as part of a team
• Problem-solving skills and initiative to improve processes
• Professional demeanor and strong interpersonal skills

Preferred Skills/Competencies:

• Bookkeeping (we use Xero as our accounting platform)
• Familiarity with HR and recruiting processes
• Knowledge of Hubspot or similar CRM systems
• Previous experience in a technology or engineering environment
• Background in facilities management

Physical Requirements:

• Prolonged periods sitting or standing at a desk and working on a computer.

Education and Experience:

• Bachelor's degree preferred or equivalent combination of education and experience
• Minimum 1 year of administrative or office management experience
• Experience in a technology or engineering environment is a plus

About the Benefits (may vary depending on PT or FT)

• 401K with 4% match
• Bonuses
• Health, dental, vision
• Generous PTO
• Flexible hours
• Casual office, centrally located on bike paths
• EcoPass RTD Bus Pass
• On-site shower; next door to climbing gyms and tennis courts
• Unlimited snacks, teas, and some of the best coffee in town
• Hybrid Office for mix of remote & on-site (varies based on project needs and individual preferences)

About our Values

BES strives to leave the world better than we found it. We don’t design weapons, single use plastics, or intentionally harmful or demeaning products. Our goal is to create value in our relationships and through our work. We believe in finding the right tool for the job- including getting support from outside subject matter experts, vendors, and cutting edge research when called for. These values help ensure that the work we do take on is compelling and a good fit for our team.

Note to Candidates:

Due to the volume of applications we receive, we will only review complete applications which include a resume and a cover letter. First preference will be given to local candidates, but exceptional, non-local candidates may also be considered. Due to the nature of the work and our contracts, sponsorship is not available for this position.

As to what we want to see in a complete application: please tell us about your past experiences, how you will build on them to thrive in this role, why you believe you will be successful at BES, and how you will make BES better. This does not have to be a long cover letter, but we take the time to carefully consider our candidates and ask that the effort you put in is also commensurate.