Accounting Director

Boulo is recruiting an Accounting Director or Controller for our client, a Birmingham-based construction services firm that is quickly growing with multiple locations in additional states. Candidates must have experience with QuickBooks Desktop, General Ledger and Reconciliations.

Job Type: Full-time
Flexibility: In-office with flexible work culture
Pay: $95,000 - $110,000
Benefits: Yes

The ideal candidate is detail-oriented and highly organized and will be responsible for managing general accounting tasks, including maintaining financial records, assisting with month-end closing, preparing financial reports, and supporting the CFO while collaborating with the leadership team to ensure the accuracy and integrity of financial data.

Key Responsibilities:

• COMMISSIONS - Calculate Sales Reps by percentage – verify all transactions have a cost and rate; verify freight and calculate correctly, Download in excel each sales reps commission report; format and add correctly, Calculate Taker by percentage – verify that sales reps and takers are not on the same invoices; verify all transactions have a cost and rate, Download in excel each taker commission report; format and add correctly
• INVENTORY MANAGEMENT - Review all inventory counts by store, Any counts that are off – run detail report by item and research, Daily Connex transfers, Monthly reconcilement of intercompany PO’s and invoices, Backup for creating part numbers, Consist monitoring of negative inventory
• BANKING - Daily approvals all ACHs prepared by Kelli, Approval of new ACH information by Kelli]
• IT - New employees – setting up on laptops; setting up quick books, Troubleshooting issues, Single user mode items / errors
• HUMAN RESOURCES - Offer Letters, Checkr and Co Advantage setup, I-9 – SS Card, DL and verification, Handbook, Timeclock setup, Quickbooks setup, Employee File setup, PTO – update calendar, scan PTO time to Employee Files
• FINANCIALS – for all (4) stores and Corporate Office - Balance all accounts on the Balance Sheets , Reconcile all bank accounts (9) and credit cards (3), Review Profit & Loss for coding errors, Consist monitoring of cash flow
• QUICKBOOKS DESKTOP - Training employees when questions arise, Troubleshoot errors
• SALES TAX - Monthly, Qtrly and Annual filings for all (4) stores, Update sales tax rates in quickbooks, Responding to all state sales tax letters, emails and phone calls, Annual renewals of business licenses and sales tax exemptions for multiple states and all (4) stores
• PAYROLL - Preparing bi-weekly payroll – running hourly reports and updating notes for processing; calculating PTO, commissions; Preparing semi-monthly payroll – reviewing all notes related to salaried employees which includes PTO, commissions; Entering all payroll in CoAdvantage; making JEs after payroll has been processed; Contract employees – prepare 1099 NEC at year-end – assist Kelli with all 1099 NECs as needed
• INSURANCE - Dental insurance – enrollment of all new employees, G/L insurance, Auto & Workers Comp insurance – follow process for all claims submitted to insurance co.
• DUE TO / FROM ACCOUNTS - Reconciling accounts and making necessary JEs to balance for the month
• MONTHLY CORPORATE BILLING
• OUTSIDE CPA - Provide all financial information for tax returns for all companies, Review all returns for accuracy, Answer all questions and provide documentation for backup to CPA, Remit payment for returns; BPT returns for each company if required
• 401k PLAN - Make bi-weekly and semi-monthly payments, Enroll all eligible employees, Respond to questions from employees / Dek, Year-end Census
• OPERATIONS - Develop Sales Rep, Taker and Warehouse Receiving policies and procedures as needed, Create and set up Acs Data Folders, Answer questions regarding how to properly handle receiving, inventory, billing, freight, sales tax, etc.
• COLLECTIONS - Assist with difficult pays, Send to outside Collection Agency and follow up with sales reps as needed, Assessing finance charges to past due customers, Emailing statements at the end of the month – NASH & ARK, Replying / responding to customers with questions about their account
• QUICKBOOKS DESKTOP CLEAN UP – any templates (Estimates, Sales Orders, Invoices, Purchase Orders, etc.) – formatting, misspellings, making company look professional and presentable, Boxing up all previous years financials, documentation for storage

#INDSB

Job Type: Full-time

Pay: $95,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Birmingham, AL 35222 (Required)

Work Location: In person

Salary : $95,000 - $110,000