Bookkeeper/Office Manager

Boulo is sourcing candidates for an Accounting Office Manager for our client's Birmingham division of an upscale residential and commercial firm.

Employment Type: Full-time

Pay: $55,000 - $70,000

Benefits: Health, 401K and PTO

General Responsibilities:

• Use Microsoft Office for daily tasks
• Uphold company values (customer service, quality, growth)
• Enter and organize data
• Maintain SharePoint and company drive folders
• Support Project Managers using ProCore
• Submit documents to corporate office
• Schedule and manage travel, conferences, and appointments
• Answer and direct phone calls, take messages
• Greet visitors and manage access to the office
• Handle and sort mail (email and postal)
• Communicate with employees, customers, and subcontractors to solve problems

Office Manager Duties:

• Purchase office supplies and materials
• Ensure office equipment is working and arrange maintenance when needed
• Distribute and track new employee packets
• Track employee PTO
• Coordinate local marketing and social media with Marketing Director
• Manage inventory of office and field equipment

Accounting Duties:

• Use Excel and QuickBooks for accounting tasks
• Enter data into QuickBooks (invoices, receipts, vendor info, etc.)
• Work with superintendents to collect project documents (timecards, safety reports, photos, etc.)
• Collect subcontractor insurance certificates and assist with audits
• Track vehicle costs monthly
• File insurance certificates, receipts, and invoices
• Manage new subcontractor packets and data
• Assist with monthly account reconciliation