What are the responsibilities and job description for the Executive Assistant position at Boutique Recruiting?
Onsite
Are you a bilingual, tech-savvy administrative professional with a background in construction? Join a boutique painting and decorating contractor specializing in commercial and biotech projects for industry-leading clients. As an Executive Assistant, you ll support the founder with a mix of administrative tasks, compliance oversight, and project coordination. This is a hands-on role ideal for someone who thrives in a dynamic, small-business environment and enjoys working closely with leadership. They are looking for a motivated individual who is detail-oriented, tech-savvy, and eager to bring new ideas to the table. A strong work ethic and excellent communication skills in both English and Spanish are essential for success in this role.
Salary Range: $65,000 - $75,000 / a year DOE
Executive Assistant Responsibilities
Are you a bilingual, tech-savvy administrative professional with a background in construction? Join a boutique painting and decorating contractor specializing in commercial and biotech projects for industry-leading clients. As an Executive Assistant, you ll support the founder with a mix of administrative tasks, compliance oversight, and project coordination. This is a hands-on role ideal for someone who thrives in a dynamic, small-business environment and enjoys working closely with leadership. They are looking for a motivated individual who is detail-oriented, tech-savvy, and eager to bring new ideas to the table. A strong work ethic and excellent communication skills in both English and Spanish are essential for success in this role.
Salary Range: $65,000 - $75,000 / a year DOE
Executive Assistant Responsibilities
- Provide executive-level administrative support to the founder
- Manage office compliance, safety regulations, and general maintenance
- Act as the liaison between field teams and office operations
- Oversee business license renewals, ensuring timely and accurate updates
- Support invoicing, posting bills, and issuing lien releases
- Write purchase orders and coordinate with subcontractors
- Assist with AR and limited operational technology projects
- Handle client communications and maintain company standards in written correspondence
- Maintain records and documentation in Goldmine
- Bilingual proficiency in Spanish and English is required
- 2 years of experience in construction administration, specifically in commercial projects only
- Basic knowledge of QuickBooks for invoicing and billing
- Strong organizational and multitasking skills
- Tech-savvy, with the ability to learn new systems and tools
- Excellent written and verbal communication skills, with a keen eye for detail
- Monthly stipend towards benefits
- Generous PTO
- Flexible work schedule
- A collaborative work environment with direct mentorship from the founder
Salary : $65,000 - $75,000
