What are the responsibilities and job description for the Receptionist/Fronk Desk Administrator position at Boutique Recruiting?
Onsite
An innovative architecture firm based in Santa Ana, CA, is seeking a dynamic and highly organized Receptionist / Front Desk Administrator to join their administrative team! This key role provides administrative support across multiple departments and serves as the first point of contact for visitors, clients, and phone inquiries. The ideal candidate is a self-motivated, multitasking professional with excellent communication skills and a high degree of attention to detail. If this sounds like you, apply for this role today!
Salary Range : $45,000 $49,000 / year DOE
Receptionist / Front Desk Administrator Responsibilities :
- Answer and direct incoming phone calls professionally, ensuring inquiries are handled promptly and accurately
- Greet visitors, providing a welcoming experience and directing them to the appropriate individual or department
- Manage all incoming and outgoing mail, ensuring timely sorting and delivery of packages and documents
- Assist the accounting department with timesheet reconciliation and organizing, scanning, and filing financial documents
- Track employee attendance and maintain accurate records for HR, assisting with document preparation and processing
- Schedule and coordinate Zoom and Teams meetings, ensuring smooth technical setup for virtual interactions
- Perform general office duties such as filing, data entry, and assisting with other administrative tasks as needed
- Maintain organized physical and digital files, following company filing procedures for efficient document retrieval
- Respond to client and visitor inquiries professionally, directing them to the appropriate department or person for follow-up
- Keep the front desk and common office areas organized and ensure office equipment and supplies are well-stocked
Receptionist / Front Desk Administrator Requirements :
Benefits :
Apply now!
Salary : $45,000 - $49,000
