Payables Coordinator

The Payables Coordinator will provide fiscal support services. Duties are performed on site during normal business hours.

Duties/Responsibilities

• Accurately input, update and monitor vendor listing files.
• Compute, maintain and save all Accounts Payable invoices and reports on a timely basis.
• Collect, obtain approval and verify the mathematical accuracy of all Accounts Payable.
• Verify Payables are coded to the correct costing accounts.
• Print and distribute all Accounts Payable checks weekly, with minimum number of errors and voided checks. Process ACH payments and Employee Expense Reimbursements as scheduled.
• Reconcile, print and distribute year-end 1099 forms on a timely basis.
• Review and question all oddities and errors in reports and vendor files.
• Complete all reports and special projects assigned by the Payables Manager, Vice President of Finance and/or Accounting Director on an accurate and timely basis.
• Help with daily mail and bank deposits as needed.
• Process requisitions that have been submitted and create Purchase Orders to send to vendors.
• Process AP invoices with either a 2-way or 3-way match.
• Work with vendors in a “Buyer” capacity and negotiate/validate contracts and pricing.
• Assist Payables Manager with Property Tax Exemptions and Returns annually.
• Manage vendor calls and work with them on any invoicing, PO or check issues.
• Other duties as assigned.
  
  

Required Skills/Abilities

• Demonstrates commitment to and practices in line with Bowen Health’s core values of respect, integrity, mission and stewardship.
• Demonstrates commitment to and practices in line with Bowen Health’s core values which are: respect, integrity, mission and stewardship.
• Support the team and be respectful of others.
• Attend all mandatory meetings and trainings scheduled by the Learning & Development Team or supervisor.
• Complete General Orientation upon hire.
• Complete Annual All Staff Training every year on the required topics assigned by the Learning & Development Team.
• Complete all mandatory trainings assigned by the Learning & Development Team or supervisor related to the position within the appropriate time frame.
• Abide by all company policies and procedures, which include but are not limited to:
• Anti-harassment
• Ethics
• Affirmative Action and Diversity
• Maintenance of Organizational Licensure and Accreditation
• Drug-free Work Environment
• HIPAA/Confidentiality and Security of Patient Information
• Corporate Compliance
• Environment of Care
• Infection Control
  

Required Qualifications

• Education: High School Diploma or GED required. Associates Degree in Accounting or related field preferred.
• Experience: Prefer two (2) years of experience in Accounting or Accounts Payable.
• Certificate or Professional License: No professional license or certificate required.
• Valid driver’s license and active liability insurance.
• Satisfactory results from criminal and driving record background checks.
  
  

Promise of Equal Opportunity and Fostering a Fair and Respectful Workplace:

Bowen Health is an equal opportunity employer committed to fostering an inclusive, diverse and respectful workplace. We comply with all applicable laws, including the ADA and OSHA regulations, and provide reasonable accommodations for qualified individuals with disabilities. Safety is a priority for all employees.

Bowen Health prohibits discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or other protected statuses. Bowen Health is dedicated to creating opportunities for all employees to thrive and support our mission of compassionate care.