Program Liaison

Job Posting

JR100877 Program Liaison (Open)

Department

BSU Teaching, JM

Position Type

Non-Regular Fixed Term (Fixed Term)

Open Date

03-25-2025

Close Date

04-24-2025

$23.08- $38.06

Job Description

The program liaison is responsible for managing, organizing, and implementing projects, tasks, materials, and resources to ensure that they achieve the intended goals and objectives. The project liaison filters and attends to the day-to-day functions of the project.

They perform a variety of project management and administrative tasks to support the project, and they are the “go-to” person for the project to allow the director and principal investigators to focus on research, evaluation, higher-level leadership, and strategies to achieve goals and objectives.

Duties & Responsibilities

• Supports the director, assistant director, team, or designee on all aspects of assigned projects.
• Manage, organize, and implement projects, tasks, materials, and resources.
• Manages some projects or significant project components in collaboration with the director, assistant director, principal investigators, internal and external partners, and postdoctoral fellow.
• Create and deliver presentations and materials about the project for students, families, educators, administrators, and other stakeholders.
• Communicate with students and families regularly and timely to ensure that the program meets their needs.
• Conduct school visits to share information about the project with students, families, administrators, and counselors.
• Maintain accurate and up-to-date records and documentation of students (and families) interested in and participating in the projects.
• Creates and maintains a Google Drive or One Drive with project documentation and files, including all pertinent design documents, presentations, process flows, reports to funders, project descriptions, etc.
• Work with the director and team to hire and train mentors (e.g., high school, college, professors, teachers, etc.).
• Plan recruitment, engagement, and learning events for students, families, or mentors.
• Design and maintain the project web page on the university website.
• Actively participate in project design, development, and refinement of plans, timelines, deadlines, schedules, and budget discussions with the team.
• Draft, create, refine, and/or maintain project plans, schedules, and timelines, including determining tasks, due dates, and milestones in concert with the director.
• Meet with the director and assistant director weekly/bi-weekly to organize, manage, coordinate, and monitor workload, operations, and projects.
• Creates and maintains project calendar, assists with scheduling all project-related meetings and communications, and ensures minutes/notes are taken during meetings.
• Interface and meet with external partners at Prince George's County Public Schools, Prince George's Community College, and others as needed.
• Advise Black male students academically during the Early/Middle College portion of the program.
• Conduct work needed at Prince George’s Community College to support students, the grant, and Early/Middle College part of the program.
• Collaboratively develops agendas for external partners and internal project teams for project-specific meetings; prepares meeting materials and records minutes/notes and team progress.
• Assist with cost estimating and tracking.
• Assist in the data collection and analysis as needed.
• Coordinate and maintain resources and materials needed for the project.
• Lead, Plan and Facilitate Black Male Teachers College Program sessions on Saturdays or other designed dates during the program duration in the Fall and Spring semesters.
• Lead, Plan and Facilitate Black Male Teachers College summer residential (or non-residential) program during the designated timeframe. Residential programming is the intended method for the summer.
• Maintain and manage resources, supplies, and materials inventory levels; anticipate and evaluate needed supplies, resources, and materials; place and monitor orders for supplies, resources, and materials; and verify receipt of supplies.
• Work with the director, team, or others to create a mentoring handbook.
• Research and summarize requested or needed information for reports.
• Creates and maintains personal work plans to manage multiple tasks and priorities.
• Performs other duties as assigned by the director and assistant director.
  
  

Required Knowledge, Skills & Abilities

• Consistently deliver the highest quality customer service to the university and external stakeholders, partners, and students.
• Have a working knowledge of the University’s facilities, services, academic and campus resources, advising, and student-related policies and procedures.
• Interact and communicate effectively in oral and written form with internal and external parties courteously and efficiently.
• Excellent organizational, planning, and time management skills, attention to detail, and ability to meet deadlines.
• Ability to work independently and collaboratively on projects, tasks, and assignments.
• Ability to multitask and work on multiple projects or tasks simultaneously.
• Demonstrate knowledge and proficiency of technologies required for operations and programming, including but not limited to Zoom Meetings, MS Teams, Blackboard, Blackboard Collaborate, BSU Email, MS Word, Excel, PowerPoint, Outlook, One Drive, the Internet, Google Drive, Google Docs, Google Slides, etc.
• Must have high interpersonal skills to handle sensitive and confidential situations and information.
  
  

Minimum Training & Experience

• Experience working in an administrative or project management support role.
• Must have experience working with middle and/or high school students, school professionals, and families.
• Must have a bachelor's degree or higher.
  
  

Conditions Of Employment

• Must be able to work in person. There are opportunities to telework that the director or assistant director must approve.
• Must learn university electronic systems to perform job duties and responsibilities.
• Complete job duties and responsibilities by the designated time.
• Continuously strives to enhance and improve work performance.
• Accepts responsibility for commitments to the Center and university.
• Willingly accept new assignments, projects, and/or commitments or adjust to changing work assignments or conditions.
• Contributes to the Center's success by consistently producing quality results in performing job duties and responsibilities.
• Respect and comply with university policies and procedures.
• May work some nights and weekends, but advance notice will be provided.
• Consistently deliver the highest quality customer service to the university and external stakeholders, partners, and students.
  
  

Compensation

• The project liaison is a grant-funded full-time in-person position for 40 hours per week in an office environment. The hourly compensation is commensurate with education, training, expertise, and experience. There are opportunities to telework that the director must approve.
• A contingent I contract is administered every six months and is renewed for another six months based on satisfactory job performance. Full-time contingent I position can be one year at maximum.
  
  

Additional Job Information

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.

The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.

In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.