Business Manager

2025-2026 School Year

Days of Employment: 231

8 hours per day

Qualifications:  High School Diploma or equivalent (Associate’s degree or higher preferred) and at least two years of accounting, bookkeeping, or fiscal clerical experience.  School bookkeeping experience is preferred.

Reports To:  School Principal

Primary Purpose:

The primary purpose of this position is to provide comprehensive administrative and financial support to ensure the effective and efficient daily operations of the high school. This includes overseeing the school’s business functions, maintaining a professional and positive public image, and ensuring the accuracy and compliance of all financial activities, particularly those related to school activity funds. The Business Manager is also responsible for maintaining detailed financial records, preparing reports, reconciling accounts, adhering to established purchasing procedures, and supporting staff and student organizations in accordance with district policies and state regulations, including the Red Book.

Key Responsibilities:

• Bookkeeping & Financial Management:
• Maintain accurate records of school finances, including fees, donations, and other payments, including but not limited to the following:
• Prepare individual activity fund ledgers for each activity fund.
• Maintain records of booster club officers and their budgets.
• Maintain records from athletic ticket sales.
• Maintain financial records for the school activity funds.
• Provide each club/activity sponsor with a monthly report of their account.
• Perform bookkeeping responsibilities (in accordance with Redbook) for the school activities account and any additional accounts as assigned by the principal, including but not limited to, the following:
• Maintain and record all transactions for school activity funds.
• Maintain the checking account for the school activity funds.
• Reconcile the school’s accounting system to the bank statement each month.
• Maintain and use pre-numbered deposit vouchers and checks; make sure all numbers are accounted for.
• Follow procedures (use of multiple receipt forms, segregation of duties, etc.) to make daily deposits to the bank.
• Assist with budget tracking and reporting.
• Process invoices, receipts, and student payments.
• Pay, (via purchase order, invoice and signature of person receiving items) all invoices that are due.
• Make sure purchasing procedures that are outlined in the Red Book are followed.
• Maintain files on all purchases made with both SBDM and school activity funds.
• Make sure that credit card records are maintained and that the cards are protected against unauthorized use.  Maintain the credit card check-out; check-in log.
• Prepare financial reports at the close of each month or as directed by the principal.
• Maintain accounts payable and receivable transactions at the closing of each fiscal year.
• Retain financial records for 3 years.

• Reception and Communication:

• Act as a consistent and positive public relations agent for school and district programs and activities.
• Demonstrate positive interpersonal relations by interacting effectively with and demonstrating respect for the views, rights and contributions of parents, teachers and other school personnel.
• Organize and schedule meetings, appointments, and events for principal, school staff, and students.
• Manage and respond to directed phone calls and emails, providing support and assistance to staff, students, and parents as needed
• Assist in preparing and distributing information to staff, students, and parents, including announcements and notices.
• Type and duplicate all school related materials as required for the total school operation
• Prepare all correspondence, announcements, and information for distribution to parents, community, central office, and others.
• Prepare reports with accuracy and punctuality.
• Report any unusual occurrence or event to the Principal immediately (riot, epidemic, bomb threat, thefts, child abuse, etc.)

• Staff Attendance Management (Staff):

• Facilitate the assignment of substitute teachers and update the substitute calling system as necessary.
• This includes processing travel forms when scheduling substitutes for position vacancies, professional development, and floating substitute requests.
• Track and report staff sick and personal leave usage; ensuring accurate, up-to-date records are maintained in compliance with district policies, including the collection of staff leave request forms.

• General Administrative Support:

• Maintain office supplies and order materials as needed.
• Administer health services to students as necessary, in the absence of the school nurse, including but not limited to, the administration of medication; the operation, maintenance, or health care with medical equipment; or the administration of clinical procedures.
• Maintain appropriate professional appearance.

• Confidentiality and Compliance:

• Maintain confidentiality of information regarding individual students, their families, and employees, as required by law and district policy.
• Implement and adhere to all rules and regulations, policies, administrative guidelines, and directives as adopted by the Board of Education, Principal, Administrative Staff, Superintendent and School Based Decision Making Council.
• Maintain acceptable personal attendance without repeated unexcused absences, tardiness, absences without notification, or abuse of sick leave.
• Perform any other duties that may be assigned by the Principal, Assistant Principals, or Superintendent of Schools.