What are the responsibilities and job description for the Payroll Assistant position at Bowling Green?

Payroll Assistant

Bowling Green State University

Salary : Depends on Qualifications

Job Type : Full-Time

Division : Finance & Administration

Opening Date : 11 / 21 / 2024

Location : Main Campus (BG), OH

Job Number : BGSU00634

Department : Finance & Administration

Closing : Continuous

Summary

Enter and monitor a variety of changes to ensure accuracy of payroll information. Support the processing of biweekly and monthly payrolls. Assist in the identification of issues and execution of issue resolutions related to compensation payments, deductions and payroll related reporting. This position interacts daily with faculty, staff, students and former employees to research payroll, tax or retirement questions.

Essential Functions

Payroll Processing

Support Payroll Execution : Process payroll for all employee classifications bi-weekly, up to three times monthly, ensuring accuracy and timeliness.

Data Management : Enter data, review reports, and facilitate payroll execution using the university's human capital management and financial management systems.

Data Validation : Verify data inputs from other departments for accuracy before payroll processing.

Vendor Coordination : Assist Payroll Specialists with tax and benefit vendor invoices, generate interface files between ERP systems and external sites, and conduct budget checks.

Payments & Inquiries : Process invoices for check and ACH payments; respond to payroll and budget inquiries from budget managers and grants accounting.

Employee Assistance : Provide support for employee questions on pay, benefits, tax issues, garnishments, and retirement plans.

Garnishment & Employment Verification : Manage court-ordered garnishments for payroll deductions and respond to employment verification requests.

Time & Labor

Review & Validation : Ensure accuracy in time and attendance entries; confirm all time has been submitted and approved without exceptions.

System Testing : Support system upgrade testing for the time and labor module.

Retirement

Retirement Reporting : Validate new hires' retirement selections; update the system for retirement reporting, withdrawals, deposits, service reports, and certifications of unreported service contributions.

Other Responsibilities

Flexible Work Schedules & Tax Adjustments : Monitor and update tax adjustments for bi-weekly employees on flexible work schedules, manually adjusting taxes as needed.

Data Management : Maintain an external Excel spreadsheet to update pay lines and adjust taxes on paychecks; validate employees' year-to-date taxes through ERP adjustments.

Inquiries & Customer Service : Handle inquiries from former / current employees, chairs, and budget coordinators via phone, email, and walk-ins.

Payroll Reporting & Training : Present payroll reports during HR's New Hire orientation sessions; provide training and general customer support.

Other duties as assigned

Minimum Qualifications

The following Degree is required :

Bachelors Degree. Degree must be conferred at time of application

The following Experience is required :

6 months experience in a business office setting

2 years of Graduate or Student work experience equals 1 year of professional experience

Additional Information

Knowledge, Skills and Abilities :

Computer skills including spreadsheet, word processing and database experience

Strong oral and written communication skills for developing training materials and leading training sessions for campus constituents

Knowledge of IRS regulations and codes, FLSA, and tax withholding requirements by federal, state, and local agencies

Strong organizational, problem-solving, and time management skills

Knowledge of state retirement systems OPERS, STRS, ARP

Knowledge of PeopleSoft Human Capital Management system highly preferred

Supervision of payroll staff

Required Documents to Upload to Application : Cover Letter and Resume

Deadline to apply : The search committee will review applications until the position is filled.

Bowling Green State University is an Affirmative Action / Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu .

To apply, please visit https : / / www.schooljobs.com / careers / bgsu / jobs / 4738816 / payroll-assistant

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