What are the responsibilities and job description for the Payroll Specialist position at Bowling Green?

Payroll Specialist

Bowling Green State University

Salary : Depends on Qualifications

Job Type : Full-Time

Division : Finance & Administration

Opening Date : 10 / 21 / 2024

Location : Main Campus (BG), OH

Job Number : BGSU00577

Department : Finance & Administration

Closing : Continuous

Summary

Reposted with revised minimum qualifications 11 / 15 / 2024.

Enter and monitor a variety of changes to ensure accuracy of payroll information. Process biweekly and monthly payrolls including all employee classes (Admin, Classified, Faculty, Student, etc.) using an ERP platform. Must have extension knowledge of payroll, human resources, and financial accounting processes. This position processes all of campuses paychecks on a bi-weekly and monthly basis. Identify issues and exercise independent judgment in resolving payroll problems to ensure accuracy of final payroll. Broad knowledge of payroll processes, retirement systems (STRS, OPERS), federal, state, local and school district taxation, retirement regulations, and labor law is critical to the success of this position. This position frequently interacts with faculty, staff, students and former employees to research payroll, tax or retirement questions. International students are an additional area of understanding pertaining to tax withholding and tax treaties with the US.

Essential Functions

Payroll Processing

The payroll team is responsible for processing the organization's payroll for administrative and faculty staff monthly. They also handle the payroll for graduate assistants, student employees, police, and classified staff on a bi-weekly basis, up to three times monthly, accurately and on time.

Additionally, they process the summer payroll checks, which have the same deposit date as the monthly payroll for June, July, and August. This requires strict time management, as each payroll must be completed before starting the next cycle. The process involves utilizing system functionality as well as manual input, overrides, and careful attention to detail when reviewing and entering data.

The team also validates the work of others in HCM to ensure accurate payroll processing. In addition to payroll processing, the team manages tax and benefit vendor invoices, generates multiple interface files between ERP systems and external websites, conducts budget data checks, processes invoices for check and ACH payments, and responds to budget and payroll inquiries from budget managers and grants accounting. They also assist employees with questions about pay, benefits, tax issues, garnishments, and retirement plans. Furthermore, the team reviews, processes, and sets up court-ordered garnishments on employees for payroll deduction and provides documentation for employment verification requests

Time & Labor

Continuously develop and update reports to ensure accuracy in time and attendance tracking. Validating that time has been submitted and approved without exceptions. While managing the setup of dynamic groups and time administrators in the Time & Labor module, and address system access issues for employees and supervisors. Collaborate with ITS technical specialists to address system issues, including upgrades, new functionality development, and troubleshooting production challenges.

Retirement

Validating new hires retirement selection, updating system for Retirement Reporting, Withdrawals, Deposit and Service reports and Certification of unreported Service contributions.

There is a separate process for Students for exemptions. This process reviews the status and selection of the students then updates and monitors the changes to ensure accuracy.

Other Responsibilities

Knowledge of international tax treaties, software and the impact on international employees and students receiving benefits. Certain scholarships are taxable and need 1042-S forms generated. Can negatively impact students if overlooked or over withheld.

Responsible for entering, monitoring, and updating Staff working Flexible Work Schedules, for tax purposes. Manually updating tax adjustments for bi-weekly employees. While maintaining an external excel spreadsheet, updating paylines and adjusting taxes on paychecks. Updating and validating employees' year to date taxes through tax adjustments in ERP System.

Resolve enquiries from former / current employees, Chairs and Budget Coordinators incoming calls, distributing and preparing payments, benefits, taxes, and payroll deductions. Present payroll reporting during HR's New Hires welcome meeting. Phones, emails, walk-ins, trainings, researching questions, and overall customer service.

Other Duties as assigned

Minimum Qualifications

The following Degree is required :

Bachelor's Degree. Degree must be conferred at time of application.

The following Degree is preferred :

Bachelor's Degree in Accounting, Finance, Business Administration, or related field

The following Experience is required :

2 years in a computerized payroll system

The following Experience is preferred :

Experience handling multiple departments and / or budgets

Experience handling multiple employee types

Experience preparing payroll tax returns

Additional Information

Knowledge, Skills, Abilities

Computer skills including spreadsheet, word processing and database experience

Strong oral and written communication skills for developing training materials and leading training sessions for campus constituents

Knowledge of IRS regulations and codes, FLSA, and tax withholding requirements by federal, state, and local agencies Strong organizational, problem-solving, and time management skills

Knowledge of state retirement systems OPERS, STRS, ARP

Knowledge of PeopleSoft Human Capital Management system highly preferred

Supervision of payroll staff

Deadline to apply : The search committee will review applications until the position is filled.

Required Documents to Upload to Application : Cover Letter and Resume

Bowling Green State University is an Affirmative Action / Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu .

To apply, please visit https : / / www.schooljobs.com / careers / bgsu / jobs / 4701503 / payroll-specialist

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