What are the responsibilities and job description for the Records Management Supervisor position at Bowling Green?

Records Management Supervisor

Bowling Green State University

Salary : $22.92 - $25.04 Hourly

Job Type : Full-Time

Division : A&S Dean

Opening Date : 01 / 13 / 2025

Location : Main Campus (BG), OH

Job Number : BGSU00667

Department : A&S Dean

Closing : Continuous

Summary

Supervises and performs all aspects of records processing including on-line entry of requests. Responds to requests for records and resolves problems regarding record issues. Oversees compliance with state and / or federal rules governing release of record information.

Essential Functions

Oversees records processes for a department, school or other University office. Coordinates workflow within the department relating to the processing of requests for records.
Responds to records requests from students, alumni and outside agencies and institutions. Resolves problems associated with requests. May coordinate with other University offices to resolve records issues.
Oversees the retention of documents. Coordinates the destruction of sensitive records in accordance with state and federal guidelines.
Supervises, evaluates and assists with hiring of staff and student workers.
Prepares documents for digital imaging, indexes forms and provides quality control.
Monitors compliance with the state and federal rules governing release of record information. Develops policies and procedures concerning records maintenance and data collection. Trains staff on new procedures and systems.
Works with vendors to obtain supplies and maintain machines or other services. Assists as needed with other record area functions.

Minimum Qualifications

Experience

One year related experience required previous supervisory experience and / or training required

Education

High school diploma or GED required

Additional Information

Essential Competencies

Knowledge of basic mathematical skills

Knowledge of basic reading skills

Ability to carry out verbal and / or written instructions

Ability to effectively communicate, verbally and written

Detailed-oriented and highly accurate

Ability to work in changing environment

Ability to work effectively in a team environment

Ability to interact effectively with students, faculty and / or staff or the public and represent BGSU appropriately

Ability to coordinate or lead others in accomplishing work activities

Knowledge of computer skills, such as MS Office, presentations, spreadsheets and / or database entry / query

Ability to access and maintain document imaging systems, including scanning and filing documents

Ability to operate computers and peripheral equipment such as printers

Ability to draft office correspondence

Required Documents to Upload to Application : Cover Letter and Resume

Position Schedule : Full-time position with an option for a flexible / hybrid work schedule (remote / on campus). Work location : Bowling Green, Ohio.

Deadline to apply : The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by January 28 , 2025.

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Affirmative Action / Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu .

To apply, please visit https : / / apptrkr.com / 5943649

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Salary : $23 - $25

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