Administrative Assistant (Legal Environment)

We have an exciting new opportunity in our Detroit (Troy), MI office!  Join our national law firm as we continue to grow and thrive!

Bowman and Brooke LLP is a nationally recognized trial firm, specializing in many types of defense litigation, including having one of the largest product liability practices in the country. The firm defends corporate clients, including Global 500 and internationally based companies, in high-exposure and technically intricate lawsuits in multiple jurisdictions. Bowman and Brooke’s experienced trial lawyers are Courtroom Tested and Verdict Vetted®.

Position Summary:  This position provides administrative support to the office delivering superior service to internal customers (including support staff and attorneys) and external clients and vendors.  The incumbent will perform various duties to aid in ensuring an efficient and productive office that acts within compliance of specific Firm and office policies, workflow and procedures. This position will also support administrative needs for partners, legal administrative assistants, the office administrator, front desk duties and other legal support staff as needed.

Responsibilities: 

General Services

• Coordinate off-site duplicating projects 
• Manage incoming and outgoing mail, FedEx and UPS shipments
• Perform backup for interoffice scheduled routing of mail 
• Manage facsimile transmissions, incoming and outgoing  
• Arrange shipping/receiving services (i.e. courier service)  
• Provide receptionist / front desk support, including answering main phone line

Responsibilities: 

Administrative

• Prepare expense reports for attorneys, paralegals and administrative staff
• Make travel arrangements (hotel, air, car, conference room) for attorneys, paralegals, and others as needed
• Filing and document management organization and support
• Assist in preparation of PowerPoint, Excel or other presentations 
• Provide backup support to legal administrative assistants in the following areas
  1. Arrange for catering, meal reservations and menu planning support for department, partner, client or other meetings
  2. Word processing and database support
  3. Spreadsheet (Excel or otherwise) creation, modification or manipulating
  4. Email management
  5. Schedule meetings and conference calls using Teams or Zoom as needed
  6. Keep conference rooms organized and stocked
• Share best practices with other team members within the Firm
• Participate in Legal Administrative Assistant meetings, support staff team meetings and training sessions
• Stay up-to-date on office workflow, procedures and new technology
• Assist team members with priorities and recognize that all work is Bowman and Brooke work, not individual work
• Promote mutual respect and open and honest communication with all employees and Partners
• Perform special projects and tasks as assigned

Position Requirements:

• Ability to follow complex written and oral directions
• Polished computer skills including  Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and Adobe products with proven ability to learn new/updated software programs
• Strong typing and accuracy skills, 
• Highly organized, process focused with excellent time management skills
• Strong attention to detail, including accurate spelling and grammar skills.
• Ease in projecting a positive and service-oriented attitude (“whatever it takes”)
• Knowledge of various office equipment/business machines
• Well-developed oral and written communication skills
• Strong work ethic
• The ability to work under pressure while exhibiting patience and common sense.  
• Ability to multi-task and anticipate needs
• Self-motivated and confident team player who can effectively work within a team to achieve individual and team goals 
• Ability to manage multiple priorities and conflicting requests 

Education and Experience:

• High school or equivalent education required
• Previous customer service experience required  
• Previous office experience preferred

Working Conditions:

• Professional working environment
• Heavy computer use includes continuous and repetitive motion 
• Frequent interruptions and interaction with attorneys and staff
• Ability to work overtime, as needed, to meet deadlines
• Ability to lift 30 lbs.

 We offer a competitive compensation and benefits package including comprehensive medical, dental, and vision insurance; firm paid life and disability insurance; a generous paid time off policy; retirement savings plan with employer profit sharing contributions; nine paid holidays and more! 

 You won't want to miss this opportunity.  We look forward to reviewing your resume and meeting you to discuss this position!

 Visit us on the web to learn more about our firm:  www.bowmanandbrooke.com.