What are the responsibilities and job description for the Records Technician position at Bowman and Brooke?
Bowman and Brooke, a leader in handling complex litigation matters in the areas of product liability, general liability, and consumer warranty since 1985, is actively searching for a Records Technician to join our dynamic team in Costa Mesa (Orange County), CA. Our team is passionate about litigating cases in state and federal court, and we have decades of experience handling legal issues.
Position Summary: This position is responsible for the timely and accurate filing and retrieval of various documents typically in electronic format. As well as, general services, hospitality, and records related activities within the office.
Responsibilities:
- Maintain both physical and electronic documents in the records management system.
- Oversee the relocation of physical files to and from offsite storage.
- Maintain file inventories and manage barcoding and tracking systems.
- Promptly and accurately file physical documents and other matter materials.
- Respond to requests for information, relocating files, and other special requests.
- Upload, profile, and file electronic documents into the document management system.
- Create, edit, and delete electronic folders and classification system.
- Rename electronic documents into a set naming convention.
- Fulfill hospitality requests (conference room and kitchen set up).
- Handle receptionist duties and light office tasks.
- Manage office supply inventory.
- Coordinate duplicating projects, including off-site coordination as needed.
- Maintain copiers and printing supplies, coordinating with technicians for repairs.
- Manage all incoming and outgoing mail and courier packages.
- Perform special projects, tasks, and other duties as assigned.
Position Requirements:
- Attention to detail, time management and critical thinking skills.
- Strong computer background.
- Sensitivity toward confidential information.
- Experience with legal documents and matter files.
- Strong customer service and organization skills.
- Ability to effectively work within a team to achieve goals and results.
- Strong adherence to policies and procedures.
Education and Experience:
- High school graduate or equivalent certification required.
- Experience using an enterprise-wide document management system preferred.
- Previous file, records experience or related office experience preferred.
- Previous legal training preferred but will train motivated individuals.
- Strong technical skills.
Working Conditions:
- Professional working environment.
- Heavy computer use.
- Frequent interruptions.
- Ability to lift 30 lbs. and work overhead (files and boxes)
At Bowman and Brooke, we know it takes each and every team member to deliver best in class service. We also take pride in offering a competitive compensation and benefits package including comprehensive medical, dental, and vision insurance; firm paid life, disability and domestic partner benefits; a generous paid time off policy that accrues 18 days your first year; retirement savings plan with employer profit sharing contributions; nine paid holidays; well-being programs and activities; a 24/7 employee assistance program with confidential counseling; and more!
Compensation: $60,000-$65,000
If you’re interested in applying for this position please send your resume and cover letter.
Visit us on the web to learn more about our firm: www.bowmanandbrooke.com.
Salary : $60,000 - $65,000
