Administrative Assistant

Boyd Civil Engineering, Inc. is seeking a qualified business-focused candidate who is seeking to develop their skills and experience in a professional office setting in our Orlando-based consulting firm. 

Full-Time: $20 - $22 / Hour

Why Join Boyd Civil Engineering

· Our company culture values developing personal relationships within the firm, our clients, and within the industry.

· Competitive compensation plan that includes:

• Medical and Vision Insurance
• Short-Term and Long-Term Disability
• Employer Paid Life Insurance
• Flexible Spending Accounts
• Accrual Based PTO
• Paid Holidays
• 401(k) Profit Sharing Plan and Employer Match Contribution 

· Opportunities for professional growth, participation in engineering-affiliated societies, training, and challenging work.

· Our leadership team has over 35 years of experience in the Central Florida Region and has developed close relationships with local developers, government officials, and Clients.

Essential Duties and Responsibilities

· Maintain accounting, invoicing, and financial assignments through our accounting software, enter new project data, monitor staff time and expense details, assist with billing and invoicing, and monthly updates to manhour budgets and the company project backlog.

· Administrative tasks for the CAD and Engineering Department; including completing permit applications and project submittals and maintaining the permitting database for historical and currently active projects.

· Communicate with vendors, subcontractors, and clients to request required insurance certificates. Ensure requested certificates meet contractual and organizational requirements, including specified coverage limits while monitoring the timely receipt of certificates and following up on pending requests.

· Answer and address telephone calls, filing, data entry, and utilizing office software systems

· Order and organize office supplies, packaging and shipping, and occasional hand deliveries to Clients or local government offices.

· HR and staffing-related items, including company birthdays, annual reviews and anniversaries, expense reports, and supporting company culture through planned staff events and lunches.

· Periodic updates to the company website, including local news source articles related to projects and clients.

Required Qualifications

· Valid Driver’s License and reliable transportation.

· Proficiency in Microsoft Office Suite, Intermediate experience in Microsoft Excel.

· Ability to form Client relations and be Client-focused.

· Strong attention to detail and time management skills.

· Team player with the ability to collaborate well with others and build long-term relationships.