Athletic Coordinator

Title: Athletic Coordinator 

Department: Athletics 

Reports To: Athletic Director 

Status: Full-Time (35-40 hours per week) 

Compensation: $21–$24 per hour 

ABOUT US: 

The Boys & Girls Clubs of Sonoma Valley is a mission-driven, forward-focused organization committed to partnering with schools and other community organizations to provide youth TK- 12th grade with positive opportunities to learn, succeed, and discover their full potential.

JOB SUMMARY: 

They Boys & Girls Clubs of Sonoma Valley seeks a dynamic and enthusiastic Athletic Coordinator (AC) who is passionate about youth sports and committed to fostering positive athletic experiences. Reporting to the Athletic Director, the AC will support & coordinate the execution of four 8–10-week athletic leagues annually and oversee critical aspects such as recruitment, scheduling, volunteer coordination, and program supervision. The ideal candidate will serve as a key liaison with families, coaches, and community sports organizations, ensuring seamless program delivery and a positive environment for all participants. 

DUTIES AND RESPONSIBILITIES: 

Program Coordination: 

• Support and Coordinate team selection, scheduling, and overall coordination of athletic leagues.
• Ensure leagues operate smoothly, adhering to established rules and fostering a positive environment.
• Collaborate with coaches, volunteers, and families to facilitate effective communication and engagement.
• Develop and implement practice plans for multiple sports, ensuring a structured and developmental approach.

Volunteer and Staff Coordination: 

• Assist with volunteer recruitment, processing, and compliance, including applications, background checks, and mandated reporter certifications.
• Provide training to volunteers and staff on league policies, procedures, and sport-specific rules.

 Community and Marketing Engagement: 

• Partner with the Marketing Team to design and distribute promotional materials such as flyers and banners.
• Actively promote the athletics program to internal and external audiences.
• Visit local schools monthly to conduct organized sports activities during school lunch periods.

Operations and Safety: 

• Supervise practices, games, and league activities, ensuring the safety and well-being of all participants.
• Track attendance for players and coaches, maintaining accurate records.
• Ensure safety procedures, including responding to injuries, completing incident reports, and ensuring participants adhere to safety protocols.
• Maintain gym facilities, equipment, and supplies.

Other Responsibilities: 

• Support discipline processes, communicating incidents and actions with the Athletic Director.
• Supervise members to ensure alignment with the Club’s philosophy and objectives.
• Foster positive relationships with youth, families, and community partners.
• Perform other duties as assigned, this may include supporting afterschool programming on non-league days. 

REQUIRED QUALIFICATIONS: 

• Bachelor’s degree in a related field or equivalent experience preferred.
• Availability to work evenings (programs typically run from 5 PM to 9 PM).
• Proficiency with Google Workspace (Drive, Docs, Sheets) and Microsoft Outlook.
• Experience in program development and implementation for youth ages 6–18, with a focus on athletics and recreation.
• Strong knowledge of multiple sports, including the ability to educate and support coaches, referees, and parents on league rules and expectations.
• Demonstrated ability to de-escalate crisis situations effectively.
• Knowledge of youth development principles and age-appropriate practices.
• Proven ability to manage data analysis, record keeping, and reporting.
• CPR and First Aid certification, or willingness to obtain.
• Successful completion of DOJ fingerprint clearance and the Sonoma Valley Unified School District’s Instructional Aide test (minimum score: 70%).
• Ability to lift or carry up to 50 pounds.

RECOMMENDED QUALIFICATIONS: 

• Bilingual proficiency in Spanish preferred.
• Minimum of three years of experience in recreation, youth development, or managing athletic programs.
• Familiarity with the Boys & Girls Club Movement.

Salary : $21 - $24