What are the responsibilities and job description for the Club Director - Carter Parramore position at Boys and Girls Clubs of the Big Bend?
Title: CLUB DIRECTOR
Department: Operations
Reports to: Director of Operations
Job Status: Non Exempt – Part Time
PRIMARY FUNCTION:
Directs/manages overall daily operations of the Club, with the primary concern for programs and member participation/development. Duties also include, but are not limited to, staff supervision and training, facilities management, membership administration and community and parent relations.
KEY ROLES:
Organization Responsibilities
- Positively promote the Boys and Girls Clubs of the Big Bend through, but not limited to: talking to potential members, current members, parents, community members, schools, and any form of media.
- Participate in training sessions offered to develop knowledge of educational resources and techniques, and the Boys and Girls Clubs of America and the Big Bend.
- Communicate with and support the Administrative and Executive Offices to continually enhance the level of services provided by the Boys and Girls Clubs of the Big Bend.
- Follow organizational process to have needs or concerns addressed.
- Promote understanding and acceptance of diversity with students, members, staff, and the community.
- Create exciting learning opportunities for all members who participate in the Boys and Girls Clubs of the Big Bend and opportunities to demonstrate positive personal and social success.
- Encourage member participation through enjoyment, challenge, and communication.
Club Director Responsibilities
- Maintains clear job responsibilities and roles for all staff.
- Periodically review all staff performance and skills
- Supervises care and maintenance of community learning center, equipment, and property.
- Facilitates communication between staff, members, parents, school, and community, which creates an environment of help, support, professionalism, and trust.
- Maintains proper student to staff ratio.
- Authorizes arrangements for special activities with staff and parents.
- Interacts and communicates with other Directors during weekly meetings and gatherings to share ideas and ways to improve Club services.
- Coordinates, facilitates, and supervises all extra-curricular events.
- Assist members in identifying personal goals to be accomplished through participating in the Boys and Girls Club
- Responsible for the inventory of supplies, hardware, and software at the Club and ensures it remains on site and in good condition.
- Establishes program objectives and activities/services to prepare youth for success to create a Club environment which facilitates the Youth Development Strategy.
- Promotes the safety of members and quality of programs at all times.
- Demonstrates leadership to assure conduct, safety and development of members.
- Plans, develops and evaluates overall programs to ensure they meet program objectives and the goals of the Youth Development Strategy.
- Ensures administrative and operational systems are in place to maintain the operation of the physical properties and equipment of the Club. Ensures compliance with organizational policies.
- Responsible for submitting assigned and requested documents in a timely manner.
- Allocates, monitors, and evaluates work assigned to program staff and volunteers, and provides ongoing feedback for professional development. Ensures staff understanding and use of program standards and youth development strategy.
- Maintains close daily contact with staff, volunteers, students, and parents to receive/provide information, discuss issues, explain or interpret guidelines, instruct and advise program objectives.
- Completes tasks as assigned by the Operations Supervisor.
Supervision Responsibilities
- Communicate with all staff to establish and enforce Club Norms and Expectations that all members and staff follow.
- Confront and de-escalate all negative and/or inappropriate behavior exhibited by members, staff, and visitors.
- Provide neutralization to all members to allow them to continue to participate in programs and activities.
- Investigate and communicate all staff and member concerns and behaviors with the Club Director and collect all required documentation.
- Maintain visual awareness of all members at the beginning, throughout, and at the end of all program and activities each day.
Evaluation Responsibilities
- Work with staff and members in evaluating performance and progress towards personal and program goals.
- Work with the staff in completing Club Monthly Activity Report.
- Provide an on-going assessment and of program functioning that ensures quality implementation and success in:
- improving students’ mastery of academic skills enabling them to meet and/or exceed state academic standards through individualized, academic assistance;
- reducing juvenile risk-taking behaviors and promoting healthy lifestyles through quality, fun after-school and summer programs; and
- strengthening families through increased parental participation in their child’s academics and social success, and through extended learning programs addressing adult needs.
ADDITIONAL RESPONSIBLITIES:
As assigned by the Director of Operations
SKILLS AND KNOWLEDGE REQUIRED
- Bachelor degree from an accredited college or university preferred.
- Minimum of two years management, program, or supervisory experience.
- Excellent leadership and communication skills.
- Ability to serve as a role model and leader to members and staff.
- Strong commitment to youth and families and a strong belief in their potential.
