Camp Office Assistant

Position: Camp Office Assistant 

Location: BCNY Management Office between March 3rd and June 6th and at Harriman Base Camp from June 9th to August 29th  

Salary: $22,000.00 - $26,000.00 

Schedule: March 3rd to August 29, 2025 

Employment Type: Seasonal, Full-time, Exempt 

About Us 

The Boys’ Club of New York (BCNY), founded in 1876, is a youth development organization empowering boys and young men. BCNY offers programs that help boys and young men excel in education and discover their individual talents. This includes developing healthy minds and bodies, learning leadership skills, and engaging in positive fun. BCNY is committed to developing evidence-based programs that will be a model for youth development efforts across the field. To make this happen, we are adding to our strong team of talented professionals to deepen and broaden our impact. 

Job Summary 

The Camp Office Assistant provides administrative, clerical, and HR support to ensure the efficient operation of camp offices. This role involves handling camper and staff records, assisting with communications, coordinating office logistics, and supporting human resources functions such as staff onboarding and scheduling. The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced environment.  

The Camp Office Assistant will report to the Camp Director. 

Responsibilities 

• Administrative Support:
  • Assist the Camp Director and Associate Camp Director with clerical tasks such as answering phones, responding to emails, and managing schedules.
  • Maintain and organize camper and staff records, ensuring accurate documentation of forms, waivers, and medical records.
  • Process camper registration, and other paperwork as needed.

• Draft and distribute camp communications, including memos, schedules, and announcements.
• Human Resources:
• Oversee distribution and collection of documents for new hires
• Support hiring of camp team by scheduling interviews, background checks and checking references
• Liase with BCNY Human Resource department to ensure alignment in hiring practices.
• Office & Facility Coordination:
• Keep the camp office organized, ensuring supplies are stocked and materials are readily available.
• Assist with the coordination of meetings and events, including setting up spaces and preparing materials.
• Camper & Staff Support:
• Serve as a point of contact for parents and visitors, providing information and assistance as needed.
• Direct campers and staff to the appropriate personnel for inquiries or concerns.
• Support emergency procedures by maintaining emergency contact lists and assisting with incident documentation.
• Help coordinate activities and staff schedules.

Qualifications  

• 3 years of related work experience.
• Excellent written and oral communication skills
• Ability to maintain confidentiality regarding all Human Resource matters
• Ability to multitask and work well in a team, as well as independently.
• Motivated, “can do” attitude, friendly personality, quick learner, and a desire to take initiative.

• Highly organized, attentive to detail, and able to work within tight deadlines
• Able to work collaboratively with all levels of staff, youth, parents, and community partners
• A high level of computer literacy required, including familiarity with Microsoft Office, HR Compliance platforms, and Campminder or similar database software

  Requirements 

• Ability to pass a background check, physical exam and be up to date on all required immunizations.
• Summer Camp employees are not required to be fully vaccinated against COVID-19, however, BCNY strongly encourages all employees to be vaccinated against COVID-19 and obtain a booster shot. 

What We Offer 

• PTO: Sick time only  
• Housing available on site
• Daily meals during camp sessions