Athletic Assistant

ATHLETIC ASSISTANT

MISSION
To ensure every child has mentors and champions in life.

ORGANIZATION STRUCTURE AND INTERFACES
Position Reports to: Director of BGC Active
Primary Interfaces: Youth, Program Staff, General Managers, Director of Operations and Community Partners
Direct Reports: Volunteers, interns
Part Time: $18-20 hourly; 20-25 hours per week
Schedule: Mon-Fri: 2:00-7:30pm range; some weekend shifts as needed
(Hours based on sport in season)

POSITION DESCRIPTION
The Athletic Assistant is a part-time position reporting to the Director of BGC Active of the Boys & Girls Clubs of Central Orange Coast (the “Club”).
The Athletic Assistant will work in concert with the Director of BGC Active and the Athletic Coordinator to organize and coordinate youth sports and recreation programs.
A key role of the Athletic Assistant will be to support the execution of day-to-day operations of sports leagues at all Clubs sites, while supporting the Director of BGC Active with athletic and recreational programming. Additional duties will include support with site opening/closing, weekend practices, volunteer coordination/supervision, and referee scheduling.
The Athletic Assistant should expect to generate reports as needed on attendance and programming, or general program summaries.

KEY ROLES:
Commitment to Safety
1. Contribute to environment of safety through the learning and implementation and monitoring of all safety-related best practices, policies, and procedures.
2. Promote accountability to safety through consistent observation, adherence to all safety rules and practices and proactive communication among members, parents, peers, and leadership.
3. Obtain and maintain Mandated Reporter training and complete annual Child Abuse Prevention training.
4. Complete training and participate in all Emergency Preparedness protocols including drills and communication practices.
DISCLAIMER: The Boys & Girls Clubs of Central Orange Coast requires a 4-point background check for all employees before hire and during employment that includes social security verification, local comprehensive criminal history search, national comprehensive criminal history search, and sex offender registry search. Per the organization’s Screening & Onboarding Policy, a person is ineligible to obtain employment with the Boys & Girls Clubs of Central Orange Coast if such person has been convicted of any misdemeanor against children or any felony consisting of murder, child abuse, domestic violence, abduction or human trafficking, rape or sexual assault, arson, weapons, physical assault or battery, or drug possession (use or distribution) in the last five years.
Program Delivery
1. Assist in the coordination of the implementation and delivery of the Club’s Sports & Recreation strategy, ensuring accountability and a safe and positive environment for members, staff and volunteers. This will include league logistics, facility usage, and equipment usage.
2. Collaborate with staff, volunteers, parents, partners and other stakeholders to ensure resources are accessible, relevant, publicized and of the highest quality.

Data Management
1.Compile regular reports reflecting all activities, attendance and participation metrics.

Resource Management
1.
Recruit, manage and provide guidance to volunteers, interns and partner agencies.
2.Manage performance of volunteers and staff in achieving goals, ensuring that regular feedback is provided and implementing corrective action when necessary.
3.Ensure administrative and operational systems are followed to maintain the operation of the physical properties and equipment of the Club.

Relationship Management
1. Manage collaborative partnerships with Club Sites, members, parents and stakeholders.
2. Develop and maintain relationships with relevant community partners as a representative of the Club’s Sports & Recreation strategy.
3. Engage and support community events, community partners, neighborhood associations, parent groups, committees and groups that will raise awareness of the Club, enhance programs or support the mission.

Marketing and Public Relations
1.Provide success stories, program highlights, partner updates and as requested.

Additional Responsibilities:
1. Inventory of supplies and equipment for programs.
2. Undergo BGCCOC Driver’s training to operate vehicles for sports leagues, inter-club competitions, etc.
3. Maintain program areas such as the gym, field and outdoor courts and submit requests for repair and equipment replacement as needed to ensure high-quality and safety of programs.
4. Maintain a professional appearance at all times in a manner reflective of the high standards of the Club.

QUALIFICATIONS:
• Must have a high school diploma or GED. Kinesiology, Physical Education, and/or youth recreation background preferred.
• Minimum of one (1) year experience working with youth sports and/or recreation programs.
• Must be able to communicate effectively with youth and Boys & Girls Club families.
• Must be able to work nights and weekends, and a flexible schedule is highly desired.
• Ability to read and interpret documents such as safety rules, maintenance instructions, and procedure manuals.
• Ability to write reports and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community both individually and in a group setting.
• Ability to handle difficult situations calmly and professionally.

PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Lead, demonstrate, and/or participate in physical activities for a sustained period of time.
• The employee frequently is required to stand, walk, sit and stoop, kneel or crouch, talk and hear.
• The employee must occasionally lift and/or move up to 30-35 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus.
• The employee will frequently be required audibly to address large groups of people in indoor settings.

DISCLAIMER:
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Salary : $18 - $20