What are the responsibilities and job description for the Administrative Assistant position at Boys & Girls Club of Jefferson City?
Job Description
Job Description
Description :
TITLE : Administrative Assistant
REPORTS TO : Director of Administration & Finance
CLASSIFICATION : Part-Time Non-Exempt
WORK SCHEDULE : Monday – Friday 8 AM -2 PM
SALARY RANGE : $15-17 / hour
PRIMARY FUNCTION :
The Administrative Assistant is responsible for the operation of the front desk at the Railton Center and serves as the primary receptionist for that site during morning office hours. This position will greet all Club visitors, control access to secure front entrances, and provide data entry and administrative support for the Director of Administration & Finance.
KEY ROLES (Essential Job Responsibilities) :
- Collect Membership Fees when appropriate.
- Answer telephones, providing general information, referring callers to other staff or taking messages as necessary.
- Ensure accuracy of daily attendance records.
- Assist in the management of the Vision Member Tracking System including member records, attendance records, enrollment records, reports, etc.
- Provide outstanding customer service to parents and community stakeholders representing the Boys & Girls Club.
- Assist parent / guardians with enrollment questions, parent portal issues and accounts.
- Perform other related administrative or member relations duties as requested.
- Assist administrative staff with the entering of credit card / expense transactions, reporting, and other administrative duties as needed.
RELATIONSHIPS :
Internal : Maintain close daily contact with Club staff (professional and volunteer) and supervisor to receive / provide information, discuss issues, explain guidelines / instructions, instruct and advise / counsel.
External : Maintain contact with members, families and the public to give and obtain information, either in response to inquiries or as instructed by supervisor.
SKILLS / KNOWLEDGE REQUIRED :
Good written and verbal communication skills
Good organization skills and attention to detail
Strong customer relations skills
Able to maintain strict confidentiality
Basic Computer Skills / Comprehension.
DISCLAIMER :
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
Requirements :
Salary : $15 - $17