What are the responsibilities and job description for the Program Coordinator, 1st-3rd position at Boys & Girls Club of the Northern Plains, Inc.?
TITLE: Program Coordinator, 1st-3rd
LOCATION: Yankton
REPORTS TO: Program Director
CLASSIFIED: Full Time, Exempt
MISSION: To inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible and caring citizens.
JOB SUMMARY: The 1st-3rd Program Coordinator is responsible for the planning, developing, implementing, and evaluating of the 1st-3rd Program and other impact and grant programming opportunities at the Club. In addition, the 1st-3rd Program Coordinator is responsible for implementing the 5 key elements of positive youth development: fun, safety, recognition, opportunities & expectations and supportive relationships in their daily interactions with youth, their staff’s daily interactions with youth as well as their hourly program plans and impact programs. The 1st-3rd Program Coordinator is expected to uphold the Club values inside and outside of the Club as well as hold their staff accountable for upholding the Club values. The Club values include teamwork, impact driven, excellence & good character.
JOB DUTIES and RESPONSIBILITIES:
- Responsible for holding bi-weekly team and individual one on one meetings with all direct report staff
- Responsible for hiring, supervising and evaluating all direct report staff by the creation and implementation of 60-day reviews, performance plans and annual reviews
- Interview, hire, supervise, evaluate, and discipline Club employees as assigned.
- Responsible for getting your staff’s availability and assisting in creating the monthly staff schedules, as well as turning in PTO forms by deadline
- Establish relationships with 1st-3rd staff and meet regularly to plan events, discuss ways to get members to the Club and the needs that they might need from the Club.
- Provides leadership and direction to volunteers and staff to ensure they develop the ability to carry out the Club’s youth development mission and that they utilize the organization’s goals, objectives, and policies
- Attends 100% of monthly all-staff meetings, weekly one on one meeting with supervisor and weekly team meetings
- Required to be on the floor assisting with floor management when members are at the Club.
- Responsible for assisting with all special events at the Club
- Assist Program Directors with new member orientations
- On snow days and unexpected full days, covering all shifts to ensure the Club can open
- Participation in Club wide events as determined necessary by your supervisor
- Lead discipline and guidance for youth with behavioral challenges and assist with creating and implementing youth success plans for 1st-3rd grade members.
- Ensure Club policies of behavior, special needs, youth success plans, and safety are created and followed per Club policies and procedures.
- Execute special programming events and assist with all special events at the Club.
- Planning and implementing all 1st-3rd program plans, including specialized and night programming, ensuring it is high quality, fun and engaging for members.
- Continually evaluate Club programs, reporting results according to established deadlines and addressing the needs of Club members
- Establishes a program setting that ensures the health and safety of members
- Lead the implementation and successful completion of grants programs as assigned.
- Assist in developing impact programs that have measurable outcomes.
- Responsible for turning in all required program updates for newsletters, publications, etc.
- Manage a budget and make fiscally responsible purchases. Assist with budget tracking in the priority outcomes of Academic Success, Good Character and Leadership, and Healthy Lifestyles.
- Expected to be proactive and flexible while working with youth, parents, the Club Directors, and the community
- Responsible for communicating daily with the Unit Director on overall Club and program operations
- Partner with the Membership Coordinator to create and implement membership outreach strategies for the Academy.
- Responsible for working in collaboration with other community groups to enhance services
- All other duties as assigned by supervisor. BGCNP reserves the right to change responsibilities and tasks as needed.
EMPLOYMENT QUALIFICATIONS:
- Bachelor’s degree or three years equivalent experience in a similar field preferred
- Minimum of 1-year experience with youth services organizations
- Management/Supervisory Experience
- Excellent verbal and written communication skills
- Positive attitude
- Must be able to understand, implement, and demonstrate principles of behavior management and other youth treatment modalities, per the Club trainings and values of fun, supportive relationships, recognition, opportunities and expectations, and safety.
- Must be able to provide leadership, on-the-spot and reflective feedback, and supervision to assigned employees to ensure they too understand and demonstrate principles of behavior management and other youth treatment modalities, per the Club trainings and values of fun, supportive relationships, recognition, opportunities and expectations, and safety.
PHYSICAL REQUIREMENTS:
- Must be of the mental and physical capacity to observe, interact, and communicate with youth, staff, volunteers, parents etc. at the Club to ensure safety of the space and others, provide guidance and reflection per the Club priority outcomes and goals
- Ability to stand/sit for long periods of time throughout a shift
- Ability to operate various types of general office equipment including PC, telephone, copier, etc.
- This position is considered to be safety-sensitive.
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.
We are proud to be an Equal Opportunity Employer and a Drug-Free Workplace!
All qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, non-job-related disability, or any other protected class. The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local, state, and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at 605-692-3333.
