What are the responsibilities and job description for the Administrative Office Intern position at Boys & Girls Club of the Valley?
The Administrative Office Intern supports BGCAZ's office projects and administrative tasks in addition to serving as support to the Front Desk Admin when out of office, ensuring that the office and teams have adequate support to work efficiently.
JOB RESPONSBILITIES
- Supports PSC Office with various tasks and projects (various teams and departments)
- Processes and reports on department expenses
- Maintains physical and digital records (organize SharePoint)
- Schedules in-house and external meetings (as needed)
- Manages and orders supplies
- Researches projects
- Organizes departmental documents into updated filing systems SharePoint)
- Addresses employees' and clients' queries (via email, phone or in-person)
- Prepares presentations, spreadsheets and reports
- Supports event team with various event tasks
- Coordinates Scheduling and reservations
- Fills in and manages Front Desk Manager responsiblities as needed
EDUCATION and / or EXPERIENCE, LICENSURE and CERTIFICATION
KNOWLEDGE, ABILITY and SKILLS
WORKING CONDITIONS and DRIVING
EXPECTATION of EXCELLENCE
Boys & Girls Clubs of the Valley supports a culture of excellence in all we do and all employees are expected to reflect these values in their daily responsibilities. To be sure we meet our obligations for high performance in all areas, we organize our goals and efforts under these 5 Pillars of Excellence :
