What are the responsibilities and job description for the Office Manager position at Boys & Girls Clubs Of Benton And Franklin Counties?
Office Manager/Executive Assistant
Supervisor: Chief Financial Officer Status
Full-Time: (32-40 hour/week) with benefits non-exempt
Starting Salary Range: $18.16-$32.00/hr. DOQ/DOE
BENEFITS
Medical Insurance
Dental/Vision Insurance
Long Term Disability
$10,000 Term Life Insurance Policy
4o1K (pending eligibility requirements)
Staff Childcare Discounts
Paid Time Off
Paid Holidays
Organization Description
The Boys & Girls Clubs of Benton and Franklin Counties is committed to empowering all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. Consistent with our values of Respect, Integrity, Stewardship, and Passion for Youth; we provide a broad range of programs and activities focused on our priority outcomes of Academic Success, Healthy Lifestyles, and Good Character and Citizenship. Boys & Girls Clubs of Benton and Franklin Counties began in 1995 and now serves over 2200 club members each year at multiple club locations. The Club is currently working with community partners to establish additional club sites in underserved communities.
Position Summary
This position is responsible for the administrative responsibilities for the organization. Primary duties include supply ordering, supply inventory, mail processing, receptionist duties, and office organization. This position will interface with multiple staff and managers and will often serve as a communication hub for the organization. This position may also assist the executive team in keeping their schedules organized and with other tasks depending on experience.
job functions
Responsible for supply inventory and ordering.
- Responsible for mail processing including mailing of bills and invoices as well as
- thank you letters.
- Answering phones in a timely, polite, and respectful manner at all times.
- Contact donors via phone in a courteous and professional manner to request
- updated information for our records, ensuring a positive and respectful
- experience.
- Assisting with aspects of the financial process including deposits, check
- requisition processing, and document preparation.
- Filing of accounting, payroll, personnel, donor, and other potentially confidential
- documents.
- Performing data entry tasks for financial, program, and development
- information.
- Responsible for overall office cleanliness and organization.
- Assist in other areas as needed.
qualifications
- High school diploma required.
- A minimum of one year working in an administrative position.
- Ability to manage multiple projects and meet deadlines while maintaining a calm, positive attitude.
- Detail oriented, organized and able to prioritize tasks and complete them in a timely manner.
- Strong computer skills required.
- Strong communicational skills, both verbal and written.
- Bilingual.
- Strong organizational skills leading to efficiency and functionality.
- Working knowledge of Microsoft Office Suite.
- Clean driving record in order to drive club vehicles for maintenance appointments and supply pick-ups.
- Must be able to lift and move objects as heavy as 40 lbs.
application process
Please submit a cover letter and resume to Julie.adelmund@greatclubs. Position will close as filled.
Boys & Girls Clubs of Benton and Franklin Counties is an Equal Opportunity Employer.
Salary : $18 - $32
