Assistant Project Manager

                                                                POSITION DESCRIPTION

Position: 21st CCLC Assistant Project Director
Reports to: 21st CCLC Project Director
Status: Part-Time (25-29 hours per week)

Job Summary

The Assistant Project Director is a resourceful, detail-oriented, and collaborative team member who provides essential support in managing programs, data tracking, compliance, and on-site operations. This role is critical to ensuring the smooth execution of programs, compliance with federal grant funding requirements, and the overall success of operations. The Assistant Project Director will work closely with the Project Director and other team members to maintain efficiency, consistency, and adherence to organizational and grant guidelines.

Primary Responsibilities

Program Support & Compliance:

• Ensure compliance with all 21st Century and BGCA grant requirements and organizational guidelines.
• Assist in program planning, implementation, and evaluation to maintain high-quality service delivery, including implementation of curriculum.
• Support training and onboarding for new staff and Unit Directors, ensuring consistency in program expectations.
• Oversee program guidelines and expectations, ensuring alignment with organizational standards.

Data Management & Reporting:

• Manage data entry and tracking to ensure accuracy, compliance, and reporting efficiency.
• Assist in the preparation of grant reports, tracking performance metrics, and ensuring data integrity.
• Monitor and report on program outcomes and impact to support funding and operational decisions.

Staffing & On-Site Support:

• Provide on-site coverage as needed in the event of call-outs, no-shows, or staff vacations.
• Assist in coordinating volunteers and event support as needed.
• Ensure that all club programs and safety measures are effectively maintained and adhered to.
• Assist with recruiting, hiring, training, of staff and volunteers as necessary.

Administrative & Operational Duties:

• Maintain organization-wide communication with staff, ensuring clear and effective updates.
• Assist with the coordination of meetings, schedules, and training sessions.
• Support in developing and maintaining program-related documentation, records, and inventory.
• Help oversee operational efficiency and compliance at program sites.
• Develop collaborative partnerships with caregivers, community partners, and schools.

Qualifications & Skills:

• Bachelor’s degree from an accredited college or university, or equivalent experience.
• Minimum of 3 years of experience in a similar role, preferably in youth development, non-profit management, or education programs.
• A minimum of two years’ work experience in a Boys & Girls Club or similar organization planning and supervising activities based on the developmental needs of young people is preferred.
• Strong organizational skills with the ability to manage multiple projects, deadlines, competing priorities, and staff.
• Knowledge of grant compliance, reporting, and data tracking is preferred.
• Excellent verbal and written communication skills with an ability to work collaboratively across teams.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Suite, and data management systems.
• Ability to work flexible hours, including occasional evenings and weekends.
• A valid driver's license and ability to travel between program sites as needed.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen. This is largely a sedentary role. However, it may require standing, walking, bending, kneeling, and stooping. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. No personal protective equipment is required. Travel to Club sites is required, as well as some outdoor activity. Mileage reimbursement is provided for travel outside assigned counties.

DISCLAIMER:

The information presented indicates the general nature and level of work expected in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

Salary : $18 - $22