What are the responsibilities and job description for the Regional Office Coordinator position at Boys & Girls Clubs of Southeastern North Carolina?
POSITION DESCRIPTION
TITLE: Regional Office Coordinator (Onslow, Pender & Duplin)
HOURS & LOCATION: Part Time, 12:00pm-5:30pm M-F, Onslow admin office
REPORTS TO: Regional Director of Operations
PRIMARY FUNCTION:
Under the direction of the Regional Director of Operations, the responsibilities of the Regional Office Coordinator include: clerical tasks, mail distribution, printing and distribution of reports, maintenance of office supplies and par levels, welcoming visitors, answering and transferring phone calls, and appropriately delivering messages.
Daily Responsibilities
- Manage parent communications as necessary through Parent Casting system
- Manage distribution of mail to appropriate locations
- Manage distribution of messages to appropriate staff
- Maintaining appropriate par levels of all Regional Site supplies and materials
- Ordering of specific site collateral i.e. staff t-shirts etc.
- Oversee supply requests budgets submitted by Program Coordinators
- Manage credit card statements and submit coordinating receipts to finance
- Oversee snack distribution to all units
Volunteer Involvement
- Schedule training for regional program volunteers
- Conduct volunteer orientation
Data Management
- Monitor MyClubHub system to assist with finance-related communications, including refunds and payments
HR onboarding
- collect new hire docs and assist with onboarding tasks to include- background screening, E-verify, drug screen, schedule for orientation
RELATIONSHIPS:
Internal: Maintain close, daily contact with Club staff (professional and volunteer) and supervisor to receive/provide information, discuss issues, explain guidelines/instructions, instruct, and advise/counsel.
External: Maintain contact with Board volunteers, community contacts, and the general public to give and obtain information, either in response to inquiries or as instructed by supervisor.
SKILLS/KNOWLEDGE REQUIRED:
- High school diploma or equivalent
- Minimum of three years of office clerical experience
- Typing/keyboarding skills of at least 50 wpm
- Highly proficient in MS Office and CRMs
- Excellent written and verbal communication skills
- Good organization and attention to detail
- Strong customer relations skills
- Able to maintain strict confidentiality
DISCLAIMER:The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
The Boys & Girls Club of Southeastern NC an Equal Employment Opportunity employer. Additionally, as part of its commitment and responsibility to children and their families, all staff and volunteers must agree to a thorough screening process prior to acceptance into the organization and annually. Screening includes in person interview(s), reference check(s), Criminal Offender Record Information (CORI) review, and Sexual Offender Record Information (SORI) review.
