Grants Manager

HELP OUR KIDS HAVE A GREAT FUTURE!

Join our professional team of leaders at Mission Support and help change the lives of Vancouver’s youth!

REPRESENTATION MATTERS! Candidates who identify as BIPOC, LGBTQ , or represent diverse communities are highly encouraged to apply. Our youth deserve to see themselves reflected in our Clubs.

MISSION STATEMENT

“To enable all young people, especially those who need us most, to reach their full potential as productive, caring, and responsible citizens.”

GRANTS MANAGER POSITION DESCRIPTION

DEPARTMENT: Development & Communications

LOCATION: Mission Support Office

REPORTS TO: Director of Development & Communications

CLASSIFICATION: Hourly Non-Exempt, Full-time

PRIMARY FUNCTIONS (Job Summary)

The Grants Manager is a member of the Development & Communications Team and is a liaison between the organization and its funders. The Grants Manager is responsible for researching, preparing, submitting, and managing grant proposals/reports that support organization goals and meet funder guidelines and criteria. This person serves as the primary grant writer, manages funder relationships, engages in compliance reporting, and supports special project initiatives. This position requires strong writing, data analysis, and project management skills, with an emphasis on outcome measurement and budgeting. 

Grants Management/Government Contracts:

Lead grant proposal development and submission—preparing and organizing materials for proposals and submitting and monitoring grant applications, including: 

• Researching new funding and business development opportunities on a local, state, and national level. 
• Drafting proposals/LOIs, grant application narratives, and budgets and collaborate to finalize with Department of Youth & Family Services staff, Director of Finance & Administration, and the Executive Director
• Submitting grant applications via paper or online portals and maintaining a list of passwords
• Maintaining a master calendar of grants and prospects and all associated files and correspondence
• Maintaining a library of grant support documents, including resumes, bios, IRS forms, Board/staff diversity lists, etc.
• Oversee and utilize grants management software

Data Collection Systems & Processes:

Maintain grant compliance and reporting, including outcome measurement and grant budgets—taking responsibility for meeting high standards of effectiveness, timeliness, and completeness, including: 

• Monitoring and maintaining funder reporting schedules and requirements
• Tracking progress toward organizational and programmatic outcomes and goals
• Requesting reimbursements and drawdowns as needed
• Fiscal stewardship of restricted grant funding
• Drafting compelling progress reports and targeted program updates (e.g. blog posts, press releases, social media posts) to funders that fully capture programmatic success
• Assembling all necessary supporting materials and documents, including budget reports, outcome measurements, success stories, etc.; submitting reports to funders and investors. 

Foundation/Business/Government Agency Relations:

Cultivate and maintain relationships with funders and other strategic partners on a local, state, and national level, including:

• Meeting with funders and Boys & Girls Clubs of Southwest Washington staff to explore funding opportunities and fulfill site visit requirements
• Executing thank you letters and facilitating grant contracts/agreements
• Ensuring acknowledgment of funders/investors via website, e-newsletter, and social media

Additional Responsibilities:

Researching statistics, trends, and data for grant proposals and community advocacy, including: 

• Performing research and data-gathering—both from external sources and BGCSW program data
• Assisting in the development of presentations for various stakeholders.
• Other duties as assigned. 

SKILLS/KNOWLEDGE REQUIRED

• Bachelor’s degree (or 3-5 years of work experience with nonprofit administration, grant writing, or fundraising)
• 3 years of experience in fundraising, grant writing, or grants management
• Demonstrated analytical and persuasive writing skills experience as well as superior editing skills, including the ability to convey complex information in a clear manner to a diverse audience
• Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in an effective and efficient manner
• Intermediate to expert skills in Microsoft Office (specifically Word, Excel, and PowerPoint).
• Experience with donor development/CRM software systems a plus
• Familiarity and experience working with local, state, national, and governmental funders a plus
• Ability to work under pressure and respond to deadlines without sacrificing quality
• Demonstrated interest in the mission, vision, and values of Boys & Girls Clubs of Southwest Washington.

COMPENSATION & BENEFITS

• $26.92 - $31.25 an hour, depending on experience
• Mileage reimbursement for use of personal vehicle
• 12 paid Holidays per year
• Paid time off accrual beginning at 120 hours annually
• Medical, dental, and vision benefits
• Employee Assistance Program (EAP)
• Simple Plan (IRA) employer matching program
• On-going professional development opportunities

LOCATION

• Mission Support - 5109 NE 82nd Ave, Suite 205 Vancouver, WA 98662

EQUAL OPPORTUNITY EMPLOYER STATEMENT

BGCSW prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth, or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information, or any other characteristic protected by federal, state, or local law. BGCSW is an equal opportunity employer.

Please refer to our website at www.mybgc.org for additional information about Boys & Girls Clubs of Southwest Washington.

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

CLUB CODE & CORE VALUES

PUT YOUTH FIRST.

We are at our best and most impactful when we do right by the youth we serve. 

We make decisions with youth’s well-being at the center. We walk alongside youth and empower them to be the stewards of their path in life. We elevate the voices of kids, youth, families, and the communities who need us most. We examine our own biases and question our own assumptions to best serve youth. We check our ego at the door and think we (the collective effort) before me. 

CARE DEEPLY & ENGAGE FULLY.

We create impactful change by being fully present, engaged, and invested in contributing to strategy, perspective, and creativity. 

We approach interactions with kindness, compassion, and respect – we genuinely care about people and show it. We are brave and vulnerable and build safe and welcoming communities. We do not gossip. We talk to each other, not about each other. We care about ourselves so that we can be there for others. We strive to do the right thing every day, every time and treat each day as a new day with new opportunities. 

FOLLOW THROUGH ON YOUR COMMITMENTS.

Strong relationships built on trust drive change. We build trust with youth and families, each other, and the community by delivering on our promises. 

We do what we say we are going to do and are held accountable to established expectations. We take responsibility for knowing the expectations and goals of our role. We don’t over promise to ensure that we are able to deliver on commitments while balancing competing priorities. We take responsibility when we can’t follow through on a commitment. We own our mistakes, act to repair harm, and make amends to strengthen our community. 

COMMUNICATE, COLLABORATE, & CLARIFY.

Clear and consistent communication builds shared understanding, helps us align in our efforts, and sets ourselves and others up for success in support of youth. We deliver better services and solutions when people’s ideas are valued and heard.  

We set expectations that align with our vision, values, and core focus. We effectively express thoughts, feelings, and ideas in individual and group situations. We listen to understand and value different perspectives. We approach situations with an open mindset, not seeking to be right and go our own path but rather to collaborate and get to the right answer together. We are curious. We seek to understand and communicate the context of situations and information. We ask questions when we need clarity and provide clarity when it is needed from us. 

EMPOWER & BE EMPOWERED.

Our greatest assets are the unique abilities and perspectives of our people. We represent our interests in a responsible, self-determined way, and push ourselves to make positive change. 

We are resourceful and respond with flexibility to make things work when necessary. We value and seek feedback and see it as an opportunity for growth. We give each other permission to fail and reflect in order to learn from our experiences. We choose courage over comfort by facing difficult tasks and conversations rather than avoiding them. We resolve conflicts as quickly as they arise. We encourage each other and show appreciation for those who go above and beyond.

Salary : $27 - $31