What are the responsibilities and job description for the Unit Director: NC School Age Child Care Facility position at Boys & Girls Clubs of the Coastal Plain?
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
OVERVIEW:
Under limited supervision of the Vice President of Operations and Programs (VPOP), the Unit Director leads, manages, directs and monitors overall daily operations of a Club with primary concern for safety, facility management, compliance, and program and service delivery/outcomes. They will be responsible for recruiting, training, developing and retaining leaders and volunteers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Club Leadership and Strategic Planning
- Communicates, implements, and enforces organization’s operational policies and procedures. Evaluates opportunities to improve Club operations; designs and communicates strategies to implement improvements.
- Plans for and ensures the environment, programs, and services prepare youth for success. Ensures programs delivered result in desired outcomes.
- Seeks optimum use of Club facilities; maintains a safe and welcoming atmosphere anticipates leaders needs and provides resources to fulfill organization’s mission, vision and strategic plan. Analyzes Club’s needs, resources, and community demographics to identify and implement actions to optimize Club use by disadvantaged and at-risk communities.
- Analyzes and reviews Club’s membership levels and average daily attendance; develops and implements strategies to increase membership in order to reach maximum capacity. Plans and takes actions required to obtain community and volunteer support.
- Ensures Human Resources policies and procedures are communicated and followed, including those on recruiting, compensation, benefits, and employee relations.
- Handles crisis situations and takes action to resolve conflicts, disputes and/or concerns of leaders, Club members, volunteers, and parents.
- Demonstrates an ability to describe, and interpret program evaluation methods, and creates action plans based on results.
Club Management & Development
- Collaborates with Vice President to determine leader levels and hours that best support effective Club operations and program delivery.
- Provides direct and indirect supervision to part-time professionals and recognizes accomplishments. Develops agenda and conducts regular leader meetings.
- Develops performance objectives for direct reports; monitors performance, provides on-going and periodic feedback on performance; ensures same activities are followed by Club management. Utilizes interns and volunteers to support Club initiatives.
- Monitor classrooms and activity spaces to ensure a safe, structured, and fun learning environment. Implement and enforce policies and procedures to maintain order and engagement. Address behavioral concerns in a positive and effective manner. Maintain a clean and organized environment and oversee staff cleaning schedules.
Club Programs & Services
- Ensures designated and daily year-round and summer programs are delivered, that programs meet stated objectives, member needs and interests, and are organized and engaging; monitors programs and collaborates with leaders to plan and implement improvements. Plans and implements procedures to measure and report outcomes.
- Assist in the development of writing and executing detailed, engaging activity plans tailored to students of various age groups. Ensure all programming is fun, educational, engaging, and aligns with organizational goals. Deliver creative, high-energy, interactive and innovative lessons and activities
- Ensures Club’s special events and field trips are properly planned and supervised.
- Ensures Grant-funded programs are executed on time and on budget.
- Collaborates with Vice President to develop budget that supports Club needs; monitors and controls expenditures and reports variances. Approves Club’s expenditures to authorized level and ensures expenditures considered costs and best value.
Community Relations & Collaborative Partnerships
- Participates in activities to maintain favorable public relations for Club’s programs and services.
- Supports organization’s resource development initiatives by monitoring progress on leaders and Club members toward meeting objectives.
- Implements strategies to track and report grant deliverables. Oversees and monitors grant implementation performance to ensure compliance.
Club Facility and Property
- Assesses risk and implements programs and policies to minimize loss and exposure to loss. Identifies, prioritizes, monitors and communicates to Vice President capital improvements needed; monitors approved projects to completion.
- Communicates and enforces organization’s policies, procedures and standards with regard to upkeep, usage and maintenance of buildings, grounds, vehicles, and equipment; monitors same for compliance.
- Communicates policies on requests by outside organizations to use Club, equipment and grounds when Club is closed and ensure facilities are secured.
- Plans and takes action to ensure Club is safe, attractive, and well-maintained. Plans and takes action to ensure Club’s building, equipment and grounds are maintained with repairs accomplished in a timely and cost-effective manner.
- Observes members and works with leaders to correct unsafe behaviors, to enforce safety rules, and to communicate safety guidelines. Ensures emergency procedures are implemented and followed and takes actions to prevent accidents.
- Ensure all transportation procedures adhere to safety regulations. Maintain compliance with all driving safety protocols.
Administrative
- Ensures information and other data maintained on programs, membership, etc. are accurate and timely.
- Responds to operational needs for information to support resource development initiatives by creating, maintaining, and preparing appropriate records and reports.
- Prepares accurate, timely paperwork required to hire, compensate, terminate and discipline employees. Prepares reports for Unit Advisory Board that describes Club’s successes, challenges, opportunities and needs.
- Monitor unit CACFP/SFSP meal program, including point of service meal counts, clean up, and complete required training
- Handle member accounts, including enrollment, billing, and customer service inquiries. Work within a set budget to purchase supplies and manage program expenses. Maintain accurate records of attendance, incidents, and curriculum execution
MINIMUM QUALIFICATIONS:
- Must be at least 21 years of age.
- Bachelor’s degree in Early Childhood Education or similar field from an accredited higher education institution.
- A minimum of 3 years of work experience in a Boys & Girls Club, School Age Child Care Facility, or similar organization at a professional level where knowledge, experience and competency in the above key roles were acquired.
- Level III Administrator status and at least 2 years of experience in an early childhood setting.
- Must complete BSAC training within three (3) months of employment
- Must complete CPR/First Aid training within three (3) months of employment
- Must complete Playground Safety Training within three (3) months of employment.
- Must submit three (3) professional references.
PREFERRED QUALIFICATIONS:
- Demonstrated ability to plan, organize, and direct Club operations. Ability to recruit, supervise, train, and retain key employees. Ability to manage and maintain a facility and develop community support of club operations and programs. Ability to handle crisis and resolve conflicts, disputes or concerns in the Club among leaders, Club members, volunteers and/ or parents. Knowledge of the mission, objectives, and programs of non-profit organizations and youth development services, preferably Boys & Girls Clubs.
- Excellent interpersonal skills and ability to motivate leaders. Strong oral, written and presentation communication skills. Ability to establish and maintain effective working relationships with Club leaders, volunteers, and community groups. Must have a working knowledge of computers and be adept at utilizing technology as a tool for completing work. Proficient with Microsoft Office; Excel, Word, PowerPoint, Outlook, etc.
HEALTH AND MEDICAL REQUIREMENTS
Must successfully complete a drug screening, background check, fingerprinting, health examination and TB test prior to employment.
ENVIRONMENT & WORKING CONDITIONS:
Daily contact with Club leaders, Club members, outside organizations and individuals to plan, coordinate and deliver programs. Normal internal office environment. Travel to special events and field trips required. Occasional weekend work required to accomplish objectives.
DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
