Accounting Specialist - Receivables

Job Title: Accounting Specialist - Receivables

Reports to: Chief Financial Officer (CFO)

Organization Information:

The Boys & Girls Clubs of the Midlands (BGCM), an affiliate with Boys & Girls Clubs of America is a comprehensive out-of-school provider designed to support the most vulnerable youth in the Midlands. Our vision is to provide a world-class Club Experience that assures success is within reach of every young person who enters our doors, with all members on track to graduate from high school with a plan for the future, demonstrating good character and citizenship, and living a healthy lifestyle. It is our mission to inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible, healthy and caring members of society. Safety, Accountability, Positivity, Integrity, Professionalism and Respectfulness are our core values that are embedded in our everyday culture.

Position Summary:

This accounting specialist role is responsible for the daily functions of accounts receivable. This individual will work closely with various departments throughout the organization on daily deposits, pledges receivable, private and government grants, and invoicing needs.

Essential Functions:

• Reconcile, process, and record daily deposit logs from development and the clubs.
• Prepare monthly reports and invoices for grant billing ensuring timely invoice submission to various agencies and funders.
• Summarize and communicate any unspent grant funds to program managers in a timely manner.
• Conduct monthly accounts receivable reconciliations (grants, pledges, miscellaneous) to ensure accurate reporting and timely collection of outstanding amounts.
• Reconcile development and accounting gift records monthly to ensure transactions are accurately recorded by both departments.
• Train and support front office managers and club directors with Money Trax.
• Assist the CFO in preparation of workpapers and schedules for annual financial audit.
• Field questions, resolve issues, and provide documentation to staff as needed.
• Assist in compiling data for BGCA annual non-financial and financial reports.
• Ability to maintain confidential information.
• Excellent customer service skills internally and externally.

Qualifications:

Required:

• Associate or bachelor’s degree from an accredited College or University
• Two (2) or more years of work experience in non-profit agency operations, specifically in the fields working with accounts receivable, grants, federal and state funding requirements, reconciliations, and audits
• Knowledge and understanding of Generally Accepted Accounting Principles (GAAP)
• Demonstrated organizational skills and project management abilities, attention to detail, and promptness
• Ability to work under time constraints in an accurate and orderly manner
• Ability to handle multiple tasks efficiently and organize work to meet deadlines

• Experience working with and demonstrating compassion and/or sensitivity toward vulnerable populations and individuals with diverse backgrounds present in the organization’s service population, both individually and in groups
• Ability to effectively interact with sensitivity and responsiveness to cultural differences present in the organization’s service population, both individually and in groups
• Must be able to effectively navigate and function within a virtual environment
• Must be proficient in the use of Windows, Internet, Microsoft Suite (Microsoft Teams, Word, Advanced Excel, Outlook, Access or other database software proficiency), Zoom or other Virtual Meeting platforms, and Google Platform (Drive, Docs, Sheets, Slides)
• Ability to earn and maintain mandatory CPR & First aid certification
• Maintain a valid driver’s license and meet eligibility requirements to drive a BGCM vehicle
• Must be able to pass a drug test, criminal and driving records investigation
• The ability to read and write is necessary to complete reports and properly document program and organizational data
• Must have reliable transportation to get to sites or meetings
• Must have regular and reliable attendance

Knowledge, Skills and Abilities:

Knowledge:

• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
• Customer and Personal Service — Knowledge of principles and processes for providing client and customer services. This includes customer/client needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Safety and Security — Knowledge of relevant equipment, policies, procedures, and strategies to promote effective organizational security operations for the protection of people, data, property

Skills:

• Active Listening — giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Coordination — adjusting actions in relation to others' actions
• Critical Thinking — using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Interpersonal Relationships and Communication – able to effectively communicate with top leadership, volunteers, and team members in a positive and professional manner
• Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one; a commitment to data driven decision making
• Learning – A strong commitment to continuous growth and learning; Thorough knowledge of or ability to learn: the mission, objectives, policies, programs and procedures of BGCM
• Maintain Records – Keep accurate and up-to-date records, log, record, itemize, collate, tabulate data
• Monitoring — Monitoring/Assessing performance of yourself to make improvements Proficiency in the use of Google Platform, Excel, PowerPoint, Word and database systems
• Reading Comprehension — Understanding written sentences and paragraphs in work related documents
• Speaking — talking to others to convey information effectively
• Time Management — managing one's own time and the time of others; ability to meet deadlines and prioritize tasks

Abilities:

• Deductive Reasoning — the ability to apply general rules to problems to produce answers that make sense
• Integrity and Ethics – the ability to act with honesty, integrity, professionalism, and confidentiality
• Oral Expression and Comprehension — the ability to listen to, understand and communicate information and ideas presented through spoken words and sentences
• Problem Sensitivity — the ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem
• Speech Recognition — the ability to identify and understand the speech of another person
• Written Comprehension — the ability to read and understand information and ideas presented in writing
• Written Expression — the ability to communicate information and ideas in writing so others will understand

Competencies:

• Communication skills – Possesses effective communication skills: oral, written, speaking and listening
• Conflict Management – Good listener, committed to finding solution to problems, works well with difficult people
• Decision Making – Able to reach decisions, takes thoughtful approach when considering options, seeks input from others, makes difficult decisions
• Initiative – Takes action, seeks new opportunities, strives to see projects to completion
• Interpersonal Skills – Builds strong relationships, is flexible/adaptable, works well with others, solicits feedback; able to effectively communicate with top leadership, volunteers, and team members in a positive and professional manner
• Planning & Organizing – Displays ability to effectively plan, organize, prioritize and implement applicable tasks or projects in relation to established goals and objectives; Displays precision and attention to detail
• Problem Solving – Strives to understands contributing factors, works to resolve complex situations

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions (The phrases “occasionally”, “regularly”, and “frequently” correspond to the following definitions: “occasionally” means up to ? of working time, “regularly” means between ? and ? of working time, and “frequently” means ? and more of working time.).

• Must be able to work in a cubical environment with long hours at a computer
• Must be able to effectively operate the telephone system and other office equipment
• Must be able to deal with normal levels of stress
• Must be able to regularly sit and use hands to finger, handle, or feel objects, tools, or controls
• Must be able to frequently talk or hear
• Must be able to occasionally stand, walk, reach with hands and arms, and stoop, squat, kneel, crouch, crawl, pull, push, twist trunk or neck, climb, and grasp or squeeze with right and left hand in completing required tasks or position
• Must be able to regularly lift and/or move 15-25 lbs. and should do so in a sound and safe manner
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Must be able to work at special events

Working Conditions:

• Frequent deadlines
• Workload may fluctuate throughout the year
• Typical office environment: The employee must be able to complete their work satisfactorily in an environment where there are significant distractions including staff, clients, parents, children, volunteers, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others

Job Performance Expectations:

• Accountability—commitment to youth development and the stewardship of resources
• Integrity and Ethics—honesty, fairness, transparency, and consistency
• Job Knowledge—continuous learning to include all BGCA, Mandated State of Nebraska/Iowa certifications, Grant(s) certifications to remain compliant and progressive
• Quality—continued improvement
• Teamwork—demonstrated solidarity to meaningful and considerate relationships