What are the responsibilities and job description for the Administrative Assistant position at Boys & Girls Clubs of the Peninsula?
Job Description
Job Description
POSITION
Administrative Assistant
OUR MISSION
To empower the youth in our community with equitable access to social, academic, and career opportunities to thrive
OUR VISION
All youth grow up to lead fulfilling lives fueled by their passions, talents, and a love of learning
OUR CORE VALUES
Curiosity, Respect, Ownership, Ganas, Unity, Equity
ORGANIZATION OVERVIEW
Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 6,000 TK-College students across 29 sites from East Palo Alto to Daly City. We believe that talent is equally distributed across Silicon Valley, but opportunity is not, so we are committed to ensuring that socio-economically disadvantaged students have equitable access to the opportunities that will help them thrive in school and beyond. Students benefit from high-quality academic programs, captivating enrichment activities, and access to critical mental health services. With support from our staff, the Board, and broader Team BGCP community, we strive to make our community a great place for all kids to grow up.
POSITION OVERVIEW
BGCP is seeking a highly organized, proactive and detail oriented Administrative Assistant to provide administrative support to the Chief Executive Officer and Executive Assistant. This role relies heavily on the ability to be highly organized and responsive, and the willingness to meet each challenge directly. In this role, you will be responsible for the day-to-day office operations, support staff / visitors, assist with projects and events.
As an Administrative Assistant you will serve as a cross functional partner to the Executive Assistant and contribute to the overall success of the teams they support and play a critical role in building positive team dynamics and improving efficiency.
This role will report to the Executive Assistant to the CEO.
ROLES & RESPONSIBILITIES
- Confidentiality and Discretion : handle sensitive and confidential information with the highest level of integrity and discretion
- Support the Executive Assistant with specific tasks, projects and planning and coordinating events
- Maintain and stock kitchen / supply areas and maintain building orderliness
- Process incoming and outgoing packages
- Reconcile monthly expense reports
- Provide phone support and exceptional customer service to guests and staff
- The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining positive, flexible, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role
- Perform additional relevant duties as assigned
QUALIFICATIONS
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT
The usual and customary methods of performing the job's functions require the following physical demands : ability to lift 50 pounds, carrying, pushing, and / or pulling; some climbing and balancing; some stooping, kneeling, bending at the waist, reaching overhead, crouching, squatting, and / or crawling; and significant fine finger dexterity. Generally, the job requires 70% sitting, 30% walking & standing. Work environment noise level is usually moderate but can be noisy at times. All requirements are subject to reasonable accommodation.
LOCATION
Menlo Park, CA - travel to sites as needed
WORK SCHEDULE
COMPENSATION & BENEFITS
As part of the hiring process, BGCP requires candidates to complete a LiveScan fingerprinting, background check, and tuberculosis (TB) test.
Disclaimer : The above declarations are not intended to be an "all-inclusive" list of all duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.
BGCP is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities for all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law. BGCP is dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. We actively encourage candidates from diverse backgrounds to apply for positions within our organization, as we believe that diversity enriches our workplace and enhances the quality of our services.
Salary : $26 - $29
