General Accounting Specialist

Description

PRIMARY FUNCTION:  The General Accounting Specialist supports the Finance/Operations teams by performing tasks in several areas of the accounting function, including accounts payable, revenue accounting, accounts receivable, reconciliations, and cash deposits. The Specialist supports Operations by providing Club staff with onsite, hands-on training for various accounting systems and processes.  The Specialist works closely with the CFO and other key stakeholders in the organization to evaluate current practices, identify areas for improvement, and implement more efficient processes. The Specialist performs other accounting responsibilities as assigned by CFO and as requested by Operations.

KEY ROLES (Essential Job Responsibilities):

• Review accounts payable invoices and credit card transactions for accuracy and completeness, including ensuring proper approvals are obtained and general ledger coding is accurate
• Establish new vendors and maintain accurate vendor information in accounting system. Ensure annual 1099 distribution is complete and accurate
• Effectively and professionally communicate with vendors and employees across the organization to resolve issues with invoice payments
• Monitor the organization’s credit card program activity. Reconcile employee activity to credit card statements to ensure timely completion of expense reporting by cardholders
• Prepare and distribute weekly invoices and monthly statements for Program Fees. Resolve billing and payment discrepancies with Club staff and families
• Review and reconcile program fees weekly cash deposits, including reconciling system-generated reports to bank deposit documents from Club staff.  Collaborate with Club staff to resolve discrepancies
• Prepare grant reimbursement requests and collaborate with funders to answer questions and resolve discrepancies.  Ensure timeliness of cash receipts for grants managed by this position
• Develop training materials and deliver training on various finance systems and processes
• Review incoming check logs and prepare/post remote deposits
• Maintain general ledger Chart of Accounts, including adding new accounts and ensuring proper account classification
• Develop and maintain process documentation for all responsibilities within scope of the position
• Assist CFO and Club operations as needed with special projects and assignments

INDIVIDUAL RESPONSIBILITIES AND EXPECTATIONS:

• Dependability – Proven ability to complete all tasks as assigned in an organized manner
• Communication - Ensures appropriate responses to all organizational correspondence using professional and brand appropriate language and logos
• Dedication to service – Demonstrates regular attendance, punctuality and an ability to learn and develop new skills
• Attitude – Has a positive attitude even when faced with challenges
• Analytical thinking – Demonstrates the ability to problem solve and think outside the box, always looking for ways to make the system more efficient and accurate
• Teachable – Embraces learning new systems and methods with the ability to research matters and issues independently
• Professional – Communicates in a professional manner to all stakeholders and adheres to company dress code

Qualifications

SKILLS/KNOWLEDGE REQUIRED:

• 3-5 years of general accounting experience in multiple areas of accounting function, including, but not limited to accounts payable, accounts receivable, billing, and cash deposits
• Demonstrated understanding of general ledger chart of accounts and ability to analyze and assign invoice coding in accordance with established budget
• Demonstrated experience in processing accounts payable transactions and monitoring credit card activity for organization’s cardholders
• Experience with accounting and procurement software
• Ability to analyze data and prepare various types of analyses and reports as directed by management
• Exceptional attention to detail
• Strong interpersonal, organization, and time management skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience in preparing process documentation and training presentations preferred
• Ability to function independently and in a team environment

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

• Working conditions are normal for an office environment
• Must be able to lift 20 pounds
• Must be able to remain alert and energetic for 8 hours or more
• Requires sitting for long periods of time, up to 8 hours
• Must be able to maneuver around an office to access file cabinets, office machinery, etc.
• Continuous operation of computer and all other office machinery, such as a calculator, copy machine and printer