Part-Time Administrative Position (Bozeman)

We are hiring for a part-time administrative role at Bozeman Media Design! This is a structured, non-creative position focused on essential administrative and operational tasks to support client accounts and office management. This role is ideal for someone who thrives on a schedule, enjoys knowing what they will be doing each day, and excels at time management. There is potential for this role to grow into a full-time administrative position.

Key Responsibilities:

• Posting content for client accounts and ensuring posts are live and correct.
• Completing daily engagement for client accounts.
• Sending weekly "wins" to clients, highlighting account successes.
• Handling email correspondence with clients.
• Overseeing and managing paid ads for client accounts.
• Sending clients monthly analytical reports, including pulling and analyzing performance data.
• Creating reports based on analytics and client insights.
• Assisting with model calls and coordinating shoots.
• Sending filming reminders to clients and collaborators.
• Sending reminders for intake forms and mockup edits.
• Preparing weekly meeting and discovery call documents in our workspace software.
• Taking notes during discovery calls and maintaining accurate records.
• Managing our workspace software.
• Updating client profiles and story highlights.
• Preparing and sending invoices to clients.
• Assisting with contracts and administrative documentation.
• Creation of shot lists for photo/video shoots.
• Office Manager Duties: Managing BMD receipts and finances, overseeing office upkeep, running errands, and handling returns/pickups.

Requirements:

• Proficiency in Google Suite (Gmail, Calendar, Drive, Slides, Docs).
• Experience using Canva.
• Familiarity with Monday.com and Hello Bonsai is a plus.
• Strong attention to detail and organizational skills.
• Ability to analyze data and generate comprehensive reports.
• Excellent communication skills for client interaction and coordination.
• Strong time management skills, thriving in a repetitive, structured work environment.
• Experience with AI is a plus.

This role requires:

• A high level of accuracy and attention to detail.
• The ability to manage multiple tasks efficiently.
• A structured, schedule-driven approach to work.
• The capability to work collaboratively as part of a growing team.

If you're looking for an opportunity to be part of a growing team with room for future growth, we’d love to hear from you!

Please apply at https://www.bozemanmediadesign.com/careers

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Employee discount
• Professional development assistance

Schedule:

• 4 hour shift
• Monday to Friday
• Morning shift

Ability to Commute:

• Bozeman, MT 59715 (Preferred)

Ability to Relocate:

• Bozeman, MT 59715: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $26