Account Operations Specialist II

An account operations specialist is responsible for overseeing the day-to-day operations of specific customer accounts, ensuring smooth functioning by managing tasks like order entry, reporting, customer communication, process improvement, and monitoring key performance indicators (KPIs) to maintain high customer service standards and satisfaction; they act as the primary point of contact for customer needs, coordinating with internal teams to resolve issues and deliver timely results

Key responsibilities may include:

• Customer Account Management:
• Manage all operational aspects of assigned customer accounts, including order entry. Be the point of contact for assigned accounts. Phone calls/texts, direct face-to-face contact, lunches, and invoice signing.
• Performance Monitoring:
• Tracking key performance metrics (KPIs) like response times, accuracy rates, and customer satisfaction levels to identify areas for improvement.
• Reporting and Analysis:
• Track customer interactions via CRM, update order information, and report data to store manager.
• Process Improvement:
• Identifying opportunities to streamline workflows, automate tasks, and enhance operational efficiency within customer accounts and report to store manager
• Communication and Collaboration:
• Acting as the primary point of contact for customers, addressing inquiries, resolving issues, and coordinating with internal teams to meet customer needs. Communicate additional revenue opportunities to the store manager and business development team.
• Data Management:
• Maintaining accurate customer information within internal databases and CRM systems.

Skills required:

• Strong analytical skills and ability to interpret data
• Excellent communication and interpersonal skills to interact with customers and internal teams
• Detail-oriented with a focus on accuracy and quality
• Proficiency in Profit 21 and CRM system
• Problem-solving and decision-making abilities to address customer concerns effectively.

AOS Level 2: additional details:

• Receive calls directly from customers and input orders into P21.
• Be the point of contact for assigned accounts. Phone calls/texts, direct face-to-face contact, lunches, *and invoice signing.
• CRM will determine the frequency of contact and type of contact with accounts.
• Required to be at office 8 AM-5 PM unless out making face-to-face contact with the customer. 80% in office/20% out of office (estimate), scheduling can be changed via store manager.
• If an order is received while out of office, the order will be transferred to the AOS peer.
• Face-to-face/out-of-office time is coordinated with the store manager and peer in the AOS role.
• Once orders are entered into the system, they are passed to the AOS level 1/delivery team.
• Orders are monitored via system status changes and truck GPS data to ensure timely deliveries.
• Report to the store manager.
• Attend OPS L-10.
• Time off requests, concur, etc., are sent to the store manager.
• Proactively call customer accounts on rig move days to promote timely order communication.
• Currently assigned trucks will stay as is but be made available to another member of the AOS team.