Commercial Coordinator, Time-limited until Oct 2025

This is what you will do:

The Commercial Coordinator is responsible for the administrative support of the Commercial Head and the Digital Marketing. S/he handles details of a highly confidential and critical nature, and hence is required to function efficiently and effectively in a fast-paced professional environment. Abilities like independently managing projects and processes as well as handling multiple tasks with competing priorities and deadlines is essential for this position.

You will be responsible for:

• Provide administrative support to Head of Commercial such as organization of internal Commercial team meetings & trainings; managing workflow of documents signed by the Head of Commercial Germany
• Support of Digital Marketing Team in preparation of all relevant organisational tasks (incl. content creation, approval and upload…)

• Internal meeting and event handling
• Support with creation of presentations
• Manage efficiently external vendors: communication, events and translation agencies

• Handle general vendor, invoice and payment process for all external vendors

• Handle contract management and documentation

• Take over Commercial projects such as e.g. process optimization etc.
• Organize efficiently the central storage of promotional material

Financial & other tasks

• Responsible for overall Commercial budget administration,
• Support Head of Commercial and Digital Marketing Team in managing operational spend (monthly accruals, budget tracking)
• Participate in administrative and financial workflow for offers, orders and invoices with respect to marketing activities
• Handle invoices, create necessary forms, ensure adherence to SOP (PRF, new vendor, PO Management)
• Provide general office administration and backup for other assistants (Executive & Office Assistant, other Marketing Assistants)
• Backup for order management
• Closely collaborate and pro-actively communicate within the assistant group to manage tasks and processes across departments.
• Provide general office administration and backup for other assistants in other departments

You will need to have:

• 2-3 years of experience as an Assistant, preferably in the pharmaceutical industry
• Excellent written and oral communication skills in German & English
• Excellent computer skills (Excel, PowerPoint, Word, SAP)
• Highly service-oriented, calm and polite in a busy work environment
• Able to handle multiple and changing priorities and deadlines
• Flexibility and ability to adapt to changing conditions
• High degree of accuracy and attention to detail
• Sense of ethics and responsibility
• Highly motivated and pro-active

We would prefer for you to have:

Assistant or Commercial Degree or equivalent

Date Posted

Closing Date

Alexion is proud to be an Equal Employment Opportunity and Affirmative Action employer. We are committed to fostering a culture of belonging where every single person can belong because of their uniqueness. The Company will not make decisions about employment, training, compensation, promotion, and other terms and conditions of employment based on race, color, religion, creed or lack thereof, sex, sexual orientation, age, ancestry, national origin, ethnicity, citizenship status, marital status, pregnancy, (including childbirth, breastfeeding, or related medical conditions), parental status (including adoption or surrogacy), military status, protected veteran status, disability, medical condition, gender identity or expression, genetic information, mental illness or other characteristics protected by law. Alexion provides reasonable accommodations to meet the needs of candidates and employees. To begin an interactive dialogue with Alexion regarding an accommodation, please contact accommodations@Alexion.com. Alexion participates in E-Verify.