Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our energetic team at BQE Fitness.

Key Responsibilities:

• Provide administrative support to Creative Director and General Manager
• Data and order entry for Basketball court rental, private bookings, catering orders and spreadsheet maintenance
• Respond to phone and email inquiries in a timely and professional manner
• Maintain onsite and computer filing system and document storage for various form and signage needed for front desk, personal training, inventory and record operations, and employee onboarding
• Create and maintain spreadsheets, documents and memos as needed
• Support the planning and implementation of special events and programs
• Assist General Manager in scheduling inventory checks with staff, maintain café, cleaning and merch inventory ordering as needed
• Assist Creative Director with Managing creative freelancers, content creators, etc. ensuring project delivery is on scope, on time, and on brand
• Assist Creative Director with media, influencer, and engagement outreach
• Content and design research as needed under the direction of the Creative Director and Producer
• Assist in building digital stories for member engagement for social channels under the direction of the Creative Director
• Assist Creative Director and General Manager with influencer, trainer, instructor, and maintenance scheduling and follow up, vendor follow up, interview scheduling, etc.
• Occasionally brainstorm copy for captions, blogs, storyboarding and other brand assets, assist the Creative Director with operational brand management
• Conducting research to stay up-to-date with industry trends and best practices
• Must have excellent communication skills and the ability to work in cooperation with internal creative team, staff and partners
• Must demonstrate understanding of our gym culture, mission, retention of pricing, operational information for membership inquiries and cancellations as needed

Desired Skills & Experience:

• Education: Associate (Preferred)
• Experience: Customer service: 1 year (Preferred), Administrative: 2-3 years (Preferred)
• Work Location: Woodside, NY
• High level proficiency in MS Office, including Word, Excel, One Drive, Google Suite and Outlook applications.
• Strong organizational, written, and verbal communication skills.
• Ability to multitask and prioritize work in a fast-paced environment.
• Commitment to the health club’s mission and values.

This position offers opportunities for growth and development within a dynamic work environment. If you are a proactive individual with excellent communication skills and a passion for administrative work, we encourage you to apply.

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Administrative: 2 years (Required)

Ability to Commute:

• Woodside, NY 11377 (Required)

Work Location: In person

Salary : $50,000