Contract Specialist

Description

Job Summary

Responsible for coordinating bids, sourcing, negotiating, and securing agreements.

Duties and Responsibilities

Essential

• Leads bidding activities for major projects, high value RFPs, and other scenarios, as required, including providing advisory activities/recommendations on scopes of work, required exhibits, and other bid documents.
• Responsible for strategically working with operations/sales leaders; evaluating potential customers for proposal considerations
• Monitors contracts and ensures that renewal or replacement contracts are in place such that there are not lapses in service availability.
• Analyze and document contract deliverables and requirements (KPIs) and monitors for efficiency
• Investigates questionable data and recommends actions to resolve discrepancies.
• Uses defined business software to produce delivery and invoicing documents for commercial, government, and domestic and product deliveries.
• Responsible for updating process guidelines and procedures related to job role
• Excellent customer service while interfacing with customers and other functions
• Performs a variety of activities in support of the functional areas of the Sales department in successfully reaching goals and initiatives.
• Provides pricing, product, and delivery information upon request
• Direct requests and unresolved issues to the appropriate resource
• Formulates resolution and responses to customer issues

Additional

• None

Supervision of Others

• None

Work Environment

• Typically work is performed in an office setting.

Physical Demands

• Able to sit and stand for extended periods of time.
• Able to move about office setting to complete responsibilities.
• Able to move freely around work and customer sites.
• Able to climb stairs and ladders, kneel, bend, and stoop.
• Occasional use of phone, computer, and office equipment.
• Able to lift up to 25 lbs.

Travel

• Negligible

Knowledge, Skills, and Abilities

Required

• Strong computer skills and able to learn company systems and processes.
• Strong verbal and written communication skills.
• Ability to work proficiently in Microsoft Excel and Word.
• Adheres to the companys values and ethical expectations.
• Able to effectively multitask with a strong attention to detail.
• Able to obtain Company forklift certification.
• Strong customer service skills.

Preferred

• One (1) year inside sales experience desired
• Minimum one (1) year of B2B experience
• 4 year degree
• Experience in transportation, lubricants, fuel, or a related industry

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications