What are the responsibilities and job description for the Dept Research Admin PD position at Bradley Hospital?
Reporting to the department Chair/Chief and/or Associate Director for Research Bradley Hospital plans develops monitors and coordinates the departmental research administrative activities for Bradley Research at Bradley Hospital.
Consistently applies the corporate values of respect honesty and fairness and the constant pursuit of excellence in improving the health status of the people of the region through the provision of customer-friendly geographically accessible and high-value services within the environment of a comprehensive integrated academic health system. Is responsible for knowing and acting in accordance with the principles of the Brown University Health Corporate Compliance Program and Code of Conduct.
Serves as point person and facilitates smooth coordination communication and problem resolution relative to research administrative matters between Bradley Research research administration faculty divisional leaders and other hospital and university departments. Will review matters relating to clinical and basic research pre- and post-award.
Leads and coordinates special research-related projects such as major grant proposals investigator incentive programs departmental and divisional reports and statistics. Coordinates transfers of research funding for the purpose of proper reimbursement and allocation of physician salaries on research accounts.
Assists in managing the department post-award aspect of projects which requires sensitivity to the needs of individual investigators knowledge of sponsor institutional and departmental requirements ability to interpret those requirements and competency in addressing the in-house systems (research administration accounts payable accounts receivable finance purchasing human resources payroll and pharmacy). Determines which principal investigators (PI) or staff need closer monitoring to prevent activity which could affect the institution negatively such as monetary loss due to audit disallowance loss of funding or liability incurred due to research conducted without necessary approvals. May intervene to point out available resources or alternative procedures as appropriate.
Communicates institutional and funding agencies� regulations and policies on grants and contracts. Familiarizes administrative staff regarding Bradley Hospital and Brown University Health institutional research policies and procedures. Responsible for coordinating and providing information to the faculty about funding opportunities requirements and deadlines.
Reviews project applications in consideration of project budget application instructions sponsor rules and unique requirements and provisions for recovery of indirect costs. Recommends and negotiates changes to appropriate applications with principal investigators or department administration and/or involved individuals at the other institutions which do not compromise the institution department or investigators. Verifies all necessary approvals including regulatory committees to ensure that guidelines are met. Completed applications are forwarded to research administrator for approval prior to submission to the Office of Research Administration.
As appropriate may assist Associate Director for Research with research administrative activities of Bradley Research including coordinating and overseeing human resource and payroll issues. Interacts with research administration and human resource department regarding new positions recruiting job changes salary reviews and other related policies and procedures to assist PI�s.
Maintains confidential and comprehensive records of salary expenses and other disbursements recommending adjustments where necessary. Reviews and monitors policy and procedure adherence for purchase orders travel requests petty cash vouchers requisitions for payment including all equipment maintenance agreements contracts and subscriptions assisting where necessary.
Monitors time sheets and employee change forms for hourly and salaried research oriented personnel within department. Assures that funds are available and notifies PI�s and Chair/Chief when adjustments become necessary. Coordinates with the Chair/Chief/Research Manager and research administration on problem issues as appropriate.
Maintains communications with review committees to learn of any new requirements and to help ensure compliance with current regulations.
Prepares/provides reports and documents as requested by the Bradley Research PIs; attends related meetings on regular basis.
Maintains strong daily association with research administration including collaboration on final reports and some accounting adjustments. This also includes resolution of problem accounts with principal investigators sponsors or administrators. Reviews and determines direct cost transfers are allocated to appropriate account and are allowable.
Ensures the accuracy of research time and effort reporting system. Works with research investigators to obtain information for submission to research administration on a monthly basis.
Maintains current knowledge of sponsor requirements procedures and areas of interest through active communication with sponsors and professional societies. Maintains awareness of new or changed regulations.
Maintains active communication with investigators administrators and agency officials and other federal state and local offices to gather and exchange information. Maintains current knowledge on policies and federal regulations by monitoring the Blue Sheet NIH Guide Federal Register Grants Weekly Chronicle of Higher Education etc.
BASIC KNOWLEDGE:
Bachelor�s degree in business administration finance or related area or lieu at least 5 years of relevant financial management or administration experience.
EXPERIENCE:
At least three to five years experience in a research/academic environment to include federal and non-federal funding grant application processes and regulations set by local federal hospital and independent agencies.
Excellent verbal and written skills are essential. The ability to interact with persons from diverse backgrounds such as MD�s PhD�s research and administrative staff.
Thorough knowledge of microcomputers peripheral equipment and networks. Advanced MS Excel skills required such as financial projections and budgeting data analysis and graphs/tables. Thorough knowledge of software such as Microsoft Word Access and Windows. Peoplesoft a plus! Ability to learn specific research programs.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
Normal office environment.
SUPERVISORY RESPONSIBILITY:
None.
