EXECUTIVE ASSISTANT to the CEO/CMO

ABOUT BRAINJUICE, BRAINJAVA, BRAINWATER:

BRAINJUICE, LLC is a consumer product company that is the leader in natural brain supplements.   The company is founded and based in Austin, Texas with primary operations in Dallas. BRAINJUICE has two subsidiary brands, BRAINJAVA and BRAINWATER, which offer ready-to-drink fortified beverages that are also 100% natural, and scientifically formulated to support brain function. BRAINJUICE products are intended to promote the brain in its support of cognitive performance. The company’s purpose is to have as many consumers as possible integrate brain health into their daily diets and lives to improve their brain function (focus, clarity, decision-making, and improve the symptoms of sleep deprivation). At BrainJuice, we believe that food is medicine. We have a proprietary formula that is included in all of our products.  Our proprietary blend includes an antioxidant complex derived from organic blueberry, organic acai, organic acerola cherry and organic green tea caffeine, along with vitamins B12 & C to help protect and energize the brain.  BRAINJUICE, BRAINJAVA, & BRAINWATER are distributed throughout the United States with ex-US territories in the 2025 & 2026 roadmap.

BrainJuice distributes to natural and conventional distributors, and also direct to key accounts in the United States.

ROLE LOCATION:

Dallas, Texas or West Palm Beach, Florida (In Person Work & Travel Required)

ROLE REPORTING:

This job reports to the CEO / CMO

This role cross-functions with all teams within the company.  C-Suite and Senior Executive Assistant experience is required.

ROLE / JOB RESPONSIBILITIES:

• Minimum of 5 years of C-Suite Executive Assistant experience required.
• Minimum of 5 years experience at a Consumer Product company required.
• Preferred Experience in the Vitamin, Supplements, CPG, or Natural product category
• Passionate and motivated about Brain Health products with a desire to assist the CEO / CMO in day-to-day responsibilities and communication of managing the company and stakeholders
• Ensuring all tasks and projects are efficiently and effectively tracked and roadmaps completed.
• Managing CEO / CMO’s business and professional scheduling, meetings, calls, and preparing meeting agendas and materials
• Manage, coordinate, handle, and change travel for CEO/CMO and other company team members
• Proactive support in a fast-paced environment
• Communicate effectively with a team of employees and partners in various parts of the United States and abroad in multiple time zones.
• Expert ability to create reports, prepare filing, organization of files (digitally and physical copies), prepare documents for travel
• Problem solver and strategic thinker; optimization of time
• Manage timelines and forecasts (weekly, monthly, quarterly, annual executive level reports)
• Maintain office and company drive filing protocols and systems 
• Plan and organize company team meetings, retreats, events
• Order Team lunches, dinners, restocking of office supplies and other needs
• Coordinate Mailing Lists, Holiday Gift Lists, Special Gift mailings to partners, customers, investors, etc
• Attendance and travel for company meetings, Trade Shows, and Meetings with CEO / CMO
• Level-headed approach and strategic thinking to optimize company goals
• Detail-oriented with experienced and meticulous quality of work

Qualifications & Requirements:

• Bachelor’s degree (Preferably in Supply Chain Management, Business, Finance, Accounting, Operations Management, or similar study)
• REQUIRED:  5 years of experience C-Suite Executive Assistance
• EXPERT PROFICIENCY in MicroSoft Office Suite (Word, Excel, PowerPoint)
• REQUIRED: Familiarly with CPG, primarily Natural and Organic Food & Beverage Consumer Product industry
• REQUIRED: Comfort level with balancing personal & professional tasks
• REQUIRED:  Privacy, sensitive & confidentiality of information (NDA will be required for this role)
• Ability to translate executive level or stakeholder requests into impactful strategy and execution;  critical thinking essential
• A self-starter; ability to anticipate needs and take initiative without constant oversight & supervision
• Effective and proficient ability to articulate, comprehend, articulate and dissect reports of sales, inventory, and other reports related to company operations 
• Strong leadership skills with demonstrated ability to work in a results-oriented, constantly challenging environment
• Great people skills in managing up to high-level executives, among peers, and to cross-functionally in a manner that promotes positive communication, collaboration, and clear goals, analytical coordination that leads the team to achieve improvements and goals 
• Passionate desire for personal and professional growth
• Dynamic and strong personality skills;  the ability to do your job with accountability, organization, and strategic planning (no culture or ambition politics are tolerated at our organization)
• Ability to work with team members with humility;  seeking the goals of the company as the core focus; welcoming an inclusive and collaborative team and culture for the company 
• Humility and ability to execute company business planning, executive directives, and overall company growth strategy 
• Exhibit strong analytical and strategic thinking and planning (careful and thoughtful preparation for meetings and presentations)
•  Ability to give and receive constructive feedback
•  Ability to lead in a team-based approach to decision-making
• Demonstrated ability to work in a results-oriented, constantly challenging environment
• Strong leadership skills with the ability to get results
• Effective and proficient ability to articulate, comprehend, articulate and dissect to mathematical and metric reporting of product formulas, testing,  inventory, and other reports related to product and product operations (Expressing oneself clearly in conversation and in writing)
• Effective communication, written, mathematical, and presentation skills
• Expert proficiency in Microsoft Suite and Google products and applications, 
• REQUIRED:  Powerpoint, Excel, Word, DropBox, Adobe
• Ability to function effectively when under pressure
• Ability to recognize, interpret, and anticipate others’ concerns and feelings, and to communicate this empathy to others in a work environment
• Effective solutions to problem-solving or challenging tasks by taking a holistic, abstract or theoretical perspective
• Work effectively with all races, nationalities, cultures, disabilities, ages and sexes. Promoting equal and fair treatment and opportunity for all colleagues, account representatives, and industry partners

Other information about the position:

• Salary Range:  Depending on experience 
• Location: West Palm Beach, FL or Dallas, Texas
• Travel: 30% Required 
• 100% REMOTE WORK APPLICANTS WILL NOT BE ACCEPTED
• Benefits: Medical and Dental Coverage 
• Benefits: Employee Equity Program (vested waterfall)
• Maternity / Paternity Leave 
• This position is limited to persons with indefinite right to work in the United States 
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. Disability Accommodation is reasonable based on the ability to perform the job role.
• BRAINJUICE LLC is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity