What are the responsibilities and job description for the Executive Assistant position at Braintree Group?
Description
Overview
The Braintree Group Executive Assistant is responsible for providing advanced professional support to the leadership team as well as the staff. This person will handle a high level of administrative, sensitive, and confidential issues and information.
Duties & Responsibilities
Overview
The Braintree Group Executive Assistant is responsible for providing advanced professional support to the leadership team as well as the staff. This person will handle a high level of administrative, sensitive, and confidential issues and information.
Duties & Responsibilities
- Manage complex calendars for executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Anticipate scheduling conflicts and proactively resolve them.
- Coordinate and confirm internal and external meetings, ensuring all necessary materials are prepared in advance.
- Oversee the review, approval, and execution of documents requiring executive/ownership signatures.
- Track and ensure timely completion of contracts, agreements, and other critical business documents.
- Maintain accurate records and organize files for easy access.
- Monitor and track business licenses, permits, and regulatory filings to ensure compliance with deadlines.
- Assist in the renewal and application process for required permits, coordinating with internal departments and external agencies.
- Maintain a centralized database of all licensing documentation.
- Plan and coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
- Prepare and manage travel correspondence, including agendas, confirmations, and follow-up communications.
- Handle confidential and sensitive information with discretion.
- Assist with event planning, off-site meetings, and special projects as assigned.
- Other duties as assigned
- Background in Legal, Finance/Accounting, or Real Estate Development a plus
- Must be a self-starter, highly organized, and familiar with all of the key concepts, practices, and procedures of office administration.
- Must be comfortable taking initiative and have strong follow-through skills
- Must be detail oriented, highly organized and have the ability to multi-task
- Must be able to prioritize multiple tasks to meet changing deadlines and requests, while strategically thinking ahead
- Possess excellent interpersonal and communication skills
- Ability to maintain confidential information
