What are the responsibilities and job description for the Bulletin 2400 Administrative Assistant for Special Services Department position at Braintree Public Schools?
Administrative Assistant needed to assist the Director of Special Services with regard to managing the financial aspects of the department and ensuring that special education services are provided to students with special needs in compliance with all federal and state regulations.
PERFORMANCE RESPONSIBILITIES:
To provide assistance to the Director of Special Services in performing the responsibilities listed below.
Out of District Student Monitoring
- Maintains spreadsheet for out of district student costs, including reporting tuition
- Maintains files for tuition and transportation for each out of district student for Circuit Breaker filing
- Creates contracts for out of district schools and transportation companies
- Provides technical assistance to Out of District Casemanagers
Circuit Breaker
- Works closely and collaboratively with Special Services database manager to submit Circuit Breaker filing
Grants Management
- Provides support with management of grants at startup and close out
Financial and Technical Support:
- Orders all supplies and testing for Special Services Department districtwide
- Purchase order management (supplies, materials, tuition, contracted services)
- Processes and pays invoices
- Provides assistance with management of contracted services including Assistive Technology referrals, trials, and purchases as well as direct and consultative services
- Processes biweekly hourly payroll
- Provides support, as directed, with regard to compliance management of Integrated Monitoring Review of Special Education (SE) standards
- Liaison to the following constituents: Central Office, SEPAC, Super Saturdays
- Assists with management of student cumulative records (Active/Inactive/Graduate)
- Works collaboratively with administrators and staff
- Other related duties as assigned by the Director of Special Services
Location: Braintree High School
TERMS OF EMPLOYMENT: Full Year Secretary, Category I
