Executive Assistant

About the Job

Are you someone who thrives on organizing, coordinating, and ensuring things get done efficiently? Do you enjoy supporting executives and playing a pivotal role in a dynamic and successful real estate company? Bramlett Partners seeks a highly organized, proactive Executive Assistant to support our executive team. This role is perfect for an individual who excels in multitasking, communication, and enjoys working in a fast-paced environment.

Bramlett Partners is an award-winning real estate brokerage serving Central Texas with 100 agents and staff, known for our collaborative team culture and exceptional client experiences. More about our company culture:https://bramlettpartners.com/join-bramlett#culture

If you're interested in this position, please complete this form: https://forms.gle/dy9LguQv3rHnXTYf6

Key Responsibilities:

Protect the executive team's time at all costs!

1. Office Management & Administration

• Maintain office supplies, inventory, and equipment.
• Manage office organization and facility-related needs.
• Oversee relationships with building management, IT support, and vendors.
• Ensure efficiency of office systems and processes.

2. Calendar & Meeting Coordination

• Schedule and manage appointments and meetings for leadership.
• Organize meeting logistics, technology setup, and food/beverage arrangements.
• Take detailed notes, distribute meeting recaps, and track follow-ups.

3. Event Planning & Performance Tracking

• Plan and execute company meetings, team gatherings, and events.
• Coordinate venue, catering, guest accommodations, and employee engagement activities.
• Develop systems for streamlined event planning and maintain event records.
• Create event recaps and gather feedback for continual improvement.

4. Communications & Documentation

• Draft, proofread, and distribute communications on behalf of leadership.
• Assist in preparing presentations, reports, and business documents.
• Manage incoming and outgoing correspondence, ensuring timely follow-ups.

5. Vendor & Expense Management

• Process vendor payments and invoices, monitor office expenses.
• Research and negotiate vendor pricing to optimize costs.

6. Travel & Logistics Support

• Arrange travel accommodations and itineraries for executives.
• Prepare travel expense reports and reimbursement documentation.

7. Special Projects & Task Coordination

• Support leadership with ad-hoc research and project execution.
• Coordinate team initiatives to enhance efficiency.
• Monitor tasks and deadlines for accountability.

8. Photos & Content Management

• Capture and organize team and event photos for internal and marketing purposes.
• Maintain a consistent photo archive for branding purposes.

Qualifications & Skills

• Experience: Minimum of 2 years as an Executive Assistant, Office Manager, or similar role.

Skills:

• Strong organizational and multitasking abilities
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools
• Event planning and logistics experience
• Ability to handle confidential information discreetly
• Proactive problem-solving mindset
• Exceptional attention to detail

Work Environment & Benefits

• Full-time, in-office role (40 hours/week)
• Collaborative, team-oriented company culture
• Competitive salary based on experience, with potential performance incentives
• Opportunities for professional development and career growth

Job Type: Full-time

• Pay: $55,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday