On-Site Administrator

Job Description

Job Description

This position requires you to work onsite at client you would be responsible of overseeing 100  employees working onsite.

• Answer in-office phones and routes callers to appropriate staff, and act as receptionist at times. May occasionally route callers to field staff cell numbers when appropriate and allowed by staff outside of the office.
• Create and work client production schedule, be attentive to the production needs
• Build a good relationship with client and employees.
• Review employment applications and interview applicants to evaluate work history, skills, education and training, job skills, compensation needs, and other qualifications.
• Review job orders and matches applicants with job requirements.
• Maintain records of resumes, applicant flow, and employee selection.
• Perform reference and background checks on applicants.
• Assist branch staff with filing, answering phones, completion of paperwork and data entry.
• Make phone calls to known sales leads and existing customers in the course of relaying information to better serve customers.
• Provide and arrange appointment schedules for staffing, new applicants, and orientation schedules as pertains to processing temporary workers for employment services.
• Enter data into date management system to record individual worker data (employment application, skills, payroll data) job order information, and referrals to customers.
• Perform new applicant background checks, review I-9 forms for correctness, and uses E-verify system to assure legal work status.
• May perform office duties related to inventorying and ordering supplies, copying printed materials and correspondence, processing mail (pick up and distribution), receipt of time records, payroll processing and outside contact with on-site visit / contact with customer s and / or vendors in the course of business.
• Assure that all temporary worker files in her / his immediate areas are maintained in a secure manner, and that sensitive information related to workers and clients is not released to unauthorized individuals, and that confidential files are accessible only to other staff on a “need to know basis.”