Bookkeeper Santa Teresa $15 1st shift

Job Title: Bookkeeper – Accounts Payable & Accounts Receivable Job Summary: We are looking for a detail-oriented and experienced Bookkeeper to manage our Accounts Payable (AP) and Accounts Receivable (AR) functions. The ideal candidate will ensure accurate and timely financial transactions, maintain excellent relationships with vendors and customers, and support the overall financial health of the organization. This position requires proficiency in QuickBooks, MS Office, and bookkeeping best practices. Key Responsibilities: Accounts Payable (AP): • Process invoices: Receive, verify, and reconcile invoices from suppliers daily, weekly, monthly, and quarterly. • Pay bills: Ensure accurate and timely payment of invoices for goods and services rendered. • Monitor expenses: Track company outgoings, maintain accurate expense records, and manage accounts for separate entities, insurance, and vendors. • Compare purchase orders: Verify purchase orders, prices, payment terms, and other charges for accuracy. • Optimize cash flow: Take advantage of early payment discounts and align payments with cash flow optimization goals. • Maintain vendor relationships: Establish and maintain positive relationships with vendors, negotiate payment terms, and address financial queries promptly. • Handle 1099 compliance: Ensure vendor payments are recorded and documented for tax purposes. Accounts Receivable (AR): • Apply payments: Process customer payments and deposits accurately and efficiently, including data entry in QuickBooks. • Invoice management: Supervise and review all invoice processes, ensuring accuracy with dispatch projections. • Communication: Collaborate with the team to address AR-related concerns and ensure customer accounts are up to date. General Bookkeeping: • Record transactions: Accurately record financial transactions such as purchases, expenses, invoices, and payments. • Account management: Manage accounts payable, receivable, taxes, and profit & loss (P&L) statements. • Compliance: Maintain organized records for tax compliance and ensure all documents meet regulatory standards. ________________________________________________________ www.Tecma.com • Reconciliations: Perform weekly reimbursements between bank accounts and manage petty cash. • Reporting: Generate and review financial reports to ensure accuracy and completeness. • Bank deposits: Handle deposits at the bank and ensure accurate data entry in financial systems. Additional Duties: • Data entry: Enter vendor, trip, and expense data into accounting software. • Scheduling: Schedule supplier payments every Tuesday. • Administrative support: Retrieve, sort, and distribute mail; assist coworkers with financial tasks as needed. • Communication: Coordinate with internal teams and external contacts, including regular updates to key stakeholders. Required Skills & Qualifications: • Proficiency in QuickBooks, MS Excel, and MS Office; familiarity with Integranet is a plus. • Strong attention to detail and high degree of accuracy. • Ability to handle multiple tasks and prioritize effectively. • Excellent communication skills in English (written and verbal).Spanish a plus • Experience in bookkeeping, AP/AR management, and financial reconciliation. • Capable of managing stress effectively while maintaining focus and productivity