What are the responsibilities and job description for the CONTRACT ADMINISTRATION ASSISTANT position at Branco Enterprises, Inc.?
This position will operate out of our Neosho, Missouri, office
Branco Enterprises, Inc. is a leading provider of General Contracting, Design Build and Construction Management services in the four-state region.
CONTRACT ADMINISTRATION ASSISTANT
This is a full-time clerical/administrative position which will assist our contract administration department.
Position Summary:
We are seeking a highly organized and detail-oriented Contract Administration Assistant to join our team. This role will support the contract administration process by assisting in the preparation, review, and management of contracts and associated documentation for commercial construction projects. The ideal candidate will work collaboratively with project teams, subcontractors, and clients to ensure contract compliance and accuracy while maintaining efficient administrative processes.
Responsibilities:
- Manage and maintain contract-related databases, logs, and electronic files
- Monitor contract timelines, including deadlines for deliverables, payments, and insurance certificates
- Ensure submitted pay applications have met requirements, all required documentation has been received, and insurance is current. Include the project manager and the accounting department in any correspondence with the subcontractor when requesting any changes with the pay application.
- Assist with the reception desk as needed for lunch breaks and vacation time.
- Perform any other duties as needed to assist the team.
Qualifications:
- High School Diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration, Construction Management, or related field preferred.
- 2 years of experience in contract administration, construction, or a related administrative role.
- Strong understanding of construction industry terminology, contracts, and processes is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction management software (Procore, Viewpoint, etc.) is preferred.
- Excellent organizational skills with high attention to detail.
- Ability to handle multiple tasks, prioritize workload, and meet deadlines.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
This is an hourly position. The compensation package includes excellent health benefits, 401k retirement plan with company match, education reimbursement, paid holidays and vacation, and opportunities for career growth.
Branco Enterprises, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Branco complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Branco Enterprises, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Branco's employees to perform their job duties may result in discipline up to and including discharge.
