Academic Administrator,Graduate Guidance

Brandeis University is delighted to annoucne a career opportunity as an Academic Administrator, Graduate Guidance. The Academic Administrator will manage the admissions and recruitment of graduate students in the Division of Science graduate programs. Advises and guides graduate students throughout their programs and serves as a resource and point-of-contact during their time here. Maintains academic and financial records for Division of Science graduate programs. Job Description : Work closely with faculty and students to maintain academic and financial records for DivSci graduate students in databases and student folders and ensure that students are on-track in their graduate programs. This includes but is not limited to : scheduling and tracking milestones; performing audits of student progress; creating financial paperwork; reminding students of and enforcing academic deadlines; guiding students through the procedures for degree completion; overseeing and monitoring TA assignments; and generally shepherding graduate students through their graduate program. Update the alumni database and contact alumni when necessary. Work with faculty graduate committees to modify or update graduate program requirements and, accordingly, update student handbooks and the University Bulletin. 35% Act as a point-of-contact and resource for students throughout their time in their graduate programs. Interface and work directly with graduate students, faculty, and others on campus to guide students through their graduate programs and advise them with problems or hurdles as they arise. Issues are varied and often unique, requiring an in-depth knowledge of University policies, practices, and resources and an ability to \"connect the dots\" between various resources on campus to make judgments on best courses of action. This position will be required to recognize areas of need for graduate students that our office does not currently assist with, and design and implement new services that can be provided to our graduate students accordingly. 25% Oversee admissions and recruitment for the Division of Science graduate programs. Participate in the admissions process by acting as a liaison between applicants / prospective students, GSAS, and the pertinent faculty and staff. This includes maintaining contact with applicants via phone and email to answer all applicant queries, maintaining our applicant database, coordinating and organizing applications and applicant data for the admissions committees, and overseeing all aspects of planning recruitment interview weekends and visits of prospective students for the various division of science graduate programs. Participate in the graduate recruitment process by updating or creating materials to distribute or display at recruitment events, attending local or national recruitment meetings, and organizing and planning in-house recruitment events. 25% Prepare incoming graduate students for matriculation into the graduate programs by providing them with information and resources necessary to begin at Brandeis and answer questions / assist as needed. Organize and run orientation events for the incoming graduate students in the Division of Science. 10% Other duties as needed. 5% Dimensions and Scope : This position requires a self-motivated, highly organized, high-level thinking individual who can function in an interruption driven environment with minimal errors. This position will interface with multiple graduate programs and numerous graduate students and requires superb people skills and a calm demeanor. Must be able to communicate effectively in person and in writing with staff, faculty, and students within and outside of Brandeis. Requires independence, initiative, and a strong attention to detail. Job Requirements Education : BS / BA with MS / MA preferred Experience : 3-5 years