What are the responsibilities and job description for the Executive Administrator, Institutional Advancement position at Brandeis University?
Join Our Dynamic Team as an Executive Administrator!
The Institutional Advancement (IA) Division at Brandeis University is delighted to announce a career opportunity for an Executive Administrator. In this role, you will provide essential administrative support to the Vice President of Development, contributing directly to the University's fundraising success.
Position Overview : As the Executive Administrator, you will handle complex administrative tasks with the utmost professionalism, confidentiality, and client service excellence. Your role will impact the efficiency of our office workflow, ensuring that meetings run smoothly and commitments are met promptly.
Primary Responsibilities :
- Administrative Support : Manage the office of the VP and AVPs, organizing files, tracking action items, and handling reference materials.
- Calendar Management : Skillfully manage complex calendars, proactively arranging meetings and logistics to ensure timely and efficient coordination.
- Meeting Facilitation : Assist in planning, facilitating, and executing meetings with various stakeholders, including alumni, donors, academic partners, and senior leadership.
- Document Preparation : Prepare meeting documents and follow up as needed.
- Expense Reconciliation : Handle monthly expense and procurement / purchasing card reconciliations.
- Supply Management : Order supplies and manage purchases for the VP, AVPs, and team members.
Qualifications :
Join us in making a difference at Brandeis University! Apply today and be part of our impactful team.
Commitment to Diversity, Equity, and Inclusion
Diversity, equity and inclusion are important values at Brandeis today and always have been for they are rooted in our founding as an institution. These values serve as a reminder for self-reflection, and a continuous call to grow for us as Brandeisans. Founded as a model institution for ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of all nationalities, religions, and orientations. Moreover, social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the evolving diversity of our larger society. Read more online about our Mission and Diversity Statements at Brandeis Mission and Diversity Statements.
If you are interested in a role and have relevant experience but your work history does not align perfectly with every qualification in the job description, we nevertheless encourage you to apply.
Closing Statement
Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity / expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.
