What are the responsibilities and job description for the Office Secretary position at Brandon Mason Cattle?
Job Overview
We are seeking a highly organized and detail-oriented Office Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing communications, and assisting with various tasks. This position requires excellent communication skills, proficiency in office software, and the ability to multitask effectively in a fast-paced environment.
Duties
- Serve as the first point of contact for visitors and clients at the front desk, demonstrating excellent phone etiquette and customer support.
- Manage incoming calls, emails, and correspondence, ensuring timely responses and appropriate routing.
- Perform administrative tasks including data entry, filing, and maintaining organized records.
- Assist with bookkeeping tasks using QuickBooks to track expenses and manage invoices.
- Proofread documents for accuracy and clarity before distribution.
- Support executives with personal assistant duties as needed, including scheduling appointments and managing calendars.
- Maintain office supplies inventory and place orders when necessary.
- Collaborate with team members to ensure efficient office operations.
Experience
- Previous experience as an office secretary or in a similar administrative role is preferred.
- Familiarity with phone systems and front desk operations is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
- Strong organizational skills with a keen attention to detail.
- Ability to work independently as well as part of a team.
- Excellent verbal and written communication skills.
If you are passionate about providing exceptional administrative support and thrive in a dynamic office environment, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $15.00 - $20.00 per hour
Expected hours: 30 – 45 per week
Schedule:
- 8 hour shift
- Day shift
- Weekends as needed
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
Salary : $15 - $20